Contract Finance Manager

About the role

The Contract Finance Manager is responsible for administering the billing process and eligibility monitoring functions for contract billings. This role requires minimal supervision and involves performing highly advanced, senior level, technical and consultative work.

Responsibilities

• Reviews and approves contractor voucher requests for payment.
• Coordinates with contractor for voucher corrections and adjustments when appropriate.
• Completes highly technical review of contractor expenditures.
• Affixes to contract close out activities, including but not limited to processes purchase order adjustments, close outs, and financial status report reconciliations.
• Acts as liaison to program staff and other agency staff regarding contractor voucher corrections and adjustments, and on issues related to contractor reports.
• Maintains contract files, data enters into contractor database, processes requisitions for client services contracts, and maintains centralized filing structure.
• Develops, coordinates and adheres to policies, procedures and guidelines for programs within the agency in relation to contract management.
• Marks and evaluates billing and/or performance measure reports.
• Monitors and evaluates billing and/or performance measure reports.
• Coordinates the development and analysis of data in order to write required reports needed to obtain and maintain federal and state funding for client service contracts.
• Prepares ad hoc management reports, correspondence and other materials on client service contracts such as expenditure summary reports and analysis of spending trends for each contractor.
• Performs other duties as assigned, including but not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Requirements

Knowledge of DSHS programs, applicable standards, policies, functions, and the mission and agency role in meeting the program's health objectives and priority health outcomes. Thorough knowledge of contracting regulations, of business administration and accounting principles and practices, and of policies and procedures of contract management and administration. Knowledge of audit principles, process improvement, and quality management. Knowledge of the State of Texas budgeting and other financial policies and procedures. Thorough knowledge of organizational planning, organizational development, and implementation methods needed to establish and administer a complex and comprehensive delivery system. Working knowledge of Texas legislative processes and public accountability systems. Knowledge of state and federal legislation as they relate to services and state and federal laws, agency regulations, policies, rules and requirements pertaining to the provision of health services. Knowledge of accounting, budgetary, and management principles, practices, and procedures.

Skills and Abilities

• Skill in analyzing financial data, and in the use of a computer and applicable software.
• Skill in contract management principles and practices.
• Skill in managing databases and reviewing and analyzing data.
• Skill in using Microsoft Office software, including advanced features of Microsoft Excel.
• Skill in project management and prioritization.
• Skill in problem solving and conflict resolution.
• Skill in communication including the effective organization and presentation of information, both orally and in writing.
• Skill in preparing written analyses and administrative reports and special projects as assigned.
• Skill in analyzing and solving problems and making recommendations affecting overall contracting activities; and comprehensively and accurately evaluating different types of administrative reports.
• Skill in providing leadership and managing diverse program and administrative personnel in a team environment; communicating on issues and coordinating oversight across multiple cross-functional divisions.
• Ability to interpret policies and develop effective operating procedures for the Contract Management Section.
• Ability to evaluate and monitor contractor performance and provide recommendations.
• Ability to deal effectively with state and local officials and the public.
• Ability to lead or work as part of a team.
• Ability to perform and prioritize multiple tasks, assignments, and projects.
• Ability to interpret and apply federal and state statutes, regulations, agency rules, policies and procedures related to contracts.
• Ability to evaluate financial data for reasonableness, necessity, and conformity to contract requirements.
• Ability to make independent and sound technical judgment and to analyze new situations when they are encountered.

Qualifications

Registered Texas Contract Manager (CTCM) is preferred or must be obtained within first year of employment.

Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).