Contract Closeout Specialist

Quick Closeout

• Assist Contracting Officer with quick closeout process for contracts with no funding remaining.
• Support activities include:
• Preparing files for record retention
• File maintenance
• File conversion
• Transfer of records
• Physical file storage management
• Document destruction
• Making recommendations and documenting Government closeout actions.
• Create draft closeout correspondence, reports, and tracking documentation.
• Create monthly closeout progress reports.

Closeout with Remaining Funding Support

• Provide assistance to the government customer in closing out contracts with remaining funding.
• Activities include:
• Verifying all invoices have been submitted and paid before closing an order.
• Obtaining concurrences for closeout from the COR and vendor.
• Draft modifications for the Contracting Officer's approval and signature to de-obligate excess funds.
• Enter correct information into internal and external financial and business management systems and applications (FBMS, IPP, FPDS-NG, etc.) to ensure proper closeout of orders.
• Create monthly reports of closeout activities.

Qualifications

• Associates Degree plus two years of closeout or contracting experience required, OR 4+ years of experience with no degree.
• Working knowledge and essential skills in standard business office software programs and general office related technologies and equipment.
• At least one year administrative experience.
• Intermediate knowledge of contract closeout procedures and techniques.
• Familiarity with business practices and market conditions.
• Ability to communicate and present factual information, compose memoranda and meeting minutes, and draft contract provisions and supporting documents.