Contract Billing Specialist III

Responsibilities

• Lead Complex Billing Preparation & Submission
• Prepare and submit Cost, Time & Material, Firm Fixed Price including Milestone, Progress Payment, and Performance-Based invoices, using Deltek Costpoint ERP ensuring full compliance with contractual and FAR/DFAR requirements.
• Validate billed costs for allowability, allocability, and compliance with FAR 31.2.
• Tie every billed amount to project reports and gather required supporting documentation.
• Create, maintain and update Billing Matrices, Project Setup Checklists, and program-specific billing schedules.
• Support AR and Cash Flow
• Aid in monthly AR billed/unbilled reconciliations.
• Partner with Accounting to resolve cash application issues.
• Support collection activities on aged receivables.
• Maintain Audit-Ready Records & Internal Controls
• Prepare complete, audit-ready invoice packages for Customers, Defense Contract Audit Agency (DCAA), Defense Contract Management Agency (DCMA), and corporate audits.
• Manage and maintain archive invoice documents and billings schedules.
• Partner Across the Business
• Collaborate with Contracts, Program Management, Pricing, and Program Support to ensure accurate billing setup, execution, and contract closeout actions.
• Resolve billing/collection issues, funding updates, contract mods, and revenue configuration questions.
• Provide input to process improvements and system enhancements.

Qualifications

• Associate’s degree in Accounting, Finance, or related field. 3 - 5 years of relevant billing experience within Aerospace & Defense or Government Contracting.
• Relevant experience can be considered as a substitute for the required educational qualifications. In the absence of a degree, a minimum of 5 years of related experience is required.
• Higher level relevant degree may substitute for experience.
• Proficiency with accounting software and Enterprise Resource Planning (ERP) systems.
• Strong expertise in Deltek Costpoint or comparable ERP system for billing, revenue, GL/PL interactions, and project setup.
• Proven experience preparing SF 1034/1035, SF 1443, DD250 shipment documentation.
• Working knowledge of A&D contracts and experience in reviewing contracts to ensure proper project setup for billing and revenue recognition.
• Working knowledge of FAR, DFARS, Cost Accounting Standards (CAS), and government billing requirements.
• Strong reconciliation, analytical, and problem-solving skills with the ability to validate costs against Project Cost Reports and General Ledger data.
• Demonstrated ability to manage high-volume billing cycles on strict monthly deadlines.
• Experience supporting DCAA/DCMA audits and producing audit-ready documentation.
• Advanced Excel proficiency; familiarity with Business Intelligence Reporting, Contract Life Cycle Management, and Data Warehouse tools.
• Ability to problem solve - applying originality, creativity, and initiative.
• Strong understanding of accounting principles and financial analysis.
• Strong organizational and time management skills.
• Ability to work independently and in a team environment.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong problem solving skills.
• Proficiency with Automated Accounting Systems, ten key by touch, MS office products.
• Experience billing multi-CLIN structure contracts and preparing Progress Payment (Standard Form 1443) submissions.
• Understanding of indirect rate adjustments.
• Background in A&D financial operations, revenue recognition, or accounting close and financial reporting cycle support.
• Experience with Government Invoice Portals (Wide Area Work Flow (WAWF)/Procurement Integrated Enterprise Environment (PIEE)) invoice submissions.