Contract Assistant Facilities Manager

Responsibilities

• Serve as Subject Matter Expert for CMMS platforms, specifically Corrigo, providing system guidance, configuration, troubleshooting, and optimization.
• Manage complete work order lifecycle including system administration, data integrity, reporting, and process improvement.
• Ensure compliance with client CMMS standards to maintain database integrity and standardization.
• Develop and deploy digital inspection forms, assessment tools, and audit protocols supporting facility and engineering teams.
• Execute the Operational Responsibility Matrix (ORM), proactively anticipating and resolving operational issues.
• Plan, schedule, and coordinate all preventive and corrective maintenance activities using industry best practices.
• Interface with Facility Managers to support tactical planning and team objectives.
• Conduct building inspections including floor walks and shared space assessments ensuring ORM compliance.
• Coordinate with facility vendors and service providers, providing direction to ensure excellent work execution with minimal disruption.
• Provide vendor coaching and training on Corrigo platform usage.
• Communicate call center issues and escalations with the Carrier Corrigo Platform Team.
• Track comprehensive asset information including maintenance history, spare parts inventory, and technical documentation.
• Manage MRO parts ordering process for assigned teams, optimizing efficiency through PM auto-ordering.
• Oversee inventory clerks and physical inventory management as needed.
• Analyze data to continuously optimize maintenance programs.

Requirements

• Bachelor's degree in Engineering, Construction Management, or a related field.
• Minimum 5 years of experience in facilities management or related field.
• Proven experience with CMMS systems, particularly Corrigo.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite.

Qualifications

• Experience with preventive and corrective maintenance procedures.
• Knowledge of facility management best practices.
• Understanding of asset tracking and inventory management systems.
• Ability to work independently and as part of a team.

Skills

• CMMS Systems (specifically Corrigo).
• Work Order Management.
• Building Inspections.
• Vendor Management.
• Data Analysis.
• Project Management.

Benefits

• Medical Insurance.
• Dental Insurance.
• Vision Insurance.
• State and Federal Leave Programs.

Pay

• Competitive salary based on experience and qualifications.

Schedule

• Full-time position.

About the Role

Beacon Hill is seeking an experienced Assistant Facilities Manager to join our dynamic team. The ideal candidate will have a strong background in facilities management and a deep understanding of CMMS systems, particularly Corrigo. This role requires a high level of expertise in managing work orders, maintaining databases, and coordinating with various stakeholders to ensure efficient and compliant operations.