Contract Administrator (IT Purchasing Specialist)

Key Responsibilities

• Plan and execute procurement strategies for a broad range of IT products and services
• Lead the full procurement lifecycle from needs assessment and solicitation development through contract award, compliance checks, purchase order issuance, and contract close-out
• Provide strategic recommendations on sourcing approaches, supplier selection, cost savings opportunities, and industry best practices
• Ensure procurement compliance with California Public Contract Code, District policies, and all applicable legal and regulatory requirements
• Serve as a primary liaison with internal stakeholders (e.g., project managers, finance, legal) and external partners (vendors, cooperative purchasing organizations, public agencies) to facilitate procurement activities
• Maintain accuracy within SAP (ERP), PMIS (Proliance / Trimble Unity Construct), and other internal systems
• Maximize utilization of cooperative and partner contracts (e.g., FCCC, DGS) to achieve efficiency and cost advantages
• Perform additional duties as assigned by the Director of Contracts

Requirements

• 7+ years of relevant procurement, contract administration, or purchasing experience, preferably with public sector and IT procurement
• Bachelor's degree in Business, Public Administration, Supply Chain Management, or related field (or equivalent additional experience)
• Thorough knowledge of California public procurement laws and regulations
• Understanding of software licensing models (SaaS, subscription, perpetual) and technology procurement considerations
• Proficiency with Microsoft Office (especially Excel), SAP, and data tracking/reporting tools such as Adobe Acrobat; experience with PMIS systems strongly preferred
• Excellent communication skills (written and verbal) and ability to collaborate across multidisciplinary teams
• Strong organizational skills with the ability to prioritize and manage competing deadlines
• Demonstrated professionalism, discretion, and integrity in handling sensitive contracts and negotiations

Qualifications

• Experience working with large bond programs, educational institutions, or public agencies
• Certifications such as CPPB, CPPO, or CPCM (preferred)