Contract Administrator

About the role

The Contracts Administrator plays a key administrative role within the Legal and Business Affairs function of the company. This role is responsible for drafting contracts, managing the end-to-end processing of contracts, ensuring timely execution, and maintaining contract records.

Responsibilities

• Draft, issue, negotiate, and process standard publishing contracts and amendments, including work for hire, reprint agreements and simple author and artist agreements.
• Track the status of contracts through their lifecycle—initial request, drafting/review, negotiation, execution, and archiving.
• Ensure contacts are moving forward efficiently and within a reasonable timeframe, and where necessary liaise with applicable business and/or legal counterparts to help resolve bottlenecks.
• Maintain and update contract records in our contracts management system, ensuring accuracy and compliance with internal processes.
• Liaise with other departments (e.g., editorial, finance, manufacturing) to gather necessary information for contract creation.
• Ensure executed contracts are filed correctly and accessible in digital contract management/storage systems.
• Respond to internal inquiries regarding contract terms, status, and documentation.

Requirements

• Proficiency in contract drafting and negotiation.
• Strong organizational skills and attention to detail.
• Able to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Experience and Education:
• Experience: 1-2 years of experience in an administrative or coordinator role, ideally in a legal environment.
• Prior work experience in a publishing or media company.
• Education: Bachelor’s degree or equivalent work experience.

Qualifications

• Knowledge, Skills, and Abilities: Proficiency in contract drafting and negotiation. Strong organizational skills and attention to detail. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Excellent verbal and written communication skills. Able to communicate ideas effectively to stakeholders involved in contracts to keep everyone apprised of contract-related matters. Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with contract management systems or databases.

Benefits

• Full suite of health and wellness benefits (including a $0 deductible Medical Plan)
• Retail Savings Plan 401(k) with options for both Roth and Traditional Contributions
• Tuition-Free programs for undergraduate and graduate degrees
• Generous Parental Leave Program
• Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount

Pay

Annual Salary: $60,100.00 - $68,700.00

Schedule

Full time

Job Type

Regular

Job Family Group

Legal

Location

New York, New York

EEO Statement

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non-disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination.