CONTRACT ADMIN - PURCHASING

Qualifications

• Bachelor’s degree in Business, Supply Chain, Finance, Healthcare Administration, or related field preferred; or equivalent experience
• 3–5 years of experience in contract administration, supply chain, procurement, or healthcare materials management
• Experience working with GPO contracts and locally negotiated agreements preferred
• Strong working knowledge of pricing, rebates, and contract compliance concepts
• Experience with ERP/MMIS systems and contract repositories preferred

Skills

• Strong analytical and spreadsheet skills for pricing analysis and comparisons
• High level of attention to detail and data accuracy
• Effective verbal and written communication skills
• Ability to manage multiple priorities with minimal supervision
• Proficient in Microsoft Word, Excel, Access, Outlook, and web-based tools
• Strong interpersonal skills with ability to collaborate cross-functionally
• Professional demeanor and service-oriented mindset

Department Qualifications

• Maintain a professional demeanor and appearance
• Adhere to organizational dress code standards
• Work collaboratively with purchasing, clinical, and administrative teams
• Display a consistently positive, proactive, and solution-focused attitude
• Perform effectively in a fast-paced, high-pressure environment

Responsibilities & Expectations

• Contract Administration & Pricing Management:
• Administers and maintains GPO and locally negotiated contracts, including pricing, terms, tiers, and amendments
• Ensures accurate contract pricing is loaded and maintained within MMIS/ERP systems and aligned with vendor systems
• Manages research and resolution of contract pricing discrepancies through to closure
• Maintains centralized repositories for electronic and paper contract documentation
• Tracks contract expirations, renewals, amendments, and compliance requirements
• Contract Compliance & Value Support:
• Supports identification and tracking of contract benefits, inefficiencies, savings, rebates, and utilization opportunities
• Reviews non-contracted and off-contracted spend to identify opportunities for contract alignment or standardization
• Analyzes supply contracts against GPO benchmarks and affiliate hospital comparisons
• Supports contract compliance monitoring and reporting initiatives
• Cross-Functional Collaboration:
• Works closely with Contract Analysts to support contract analytics, benchmarking, and reporting
• Collaborates with Purchasing to ensure accurate execution of contract pricing and terms at the point of order
• Pairs with Accounts Payable to resolve pricing, invoice, and rebate-related discrepancies
• Maintains productive relationships with vendors to support pricing accuracy and contract compliance
• Bid & Project Support:
• Supports contract bid activities, including RFPs, RFEs, and RFIs, by organizing documentation and responses
• Reviews and catalogs bid responses for analysis and comparison in partnership with Contract Analysts
• Supports special projects and contract-related initiatives as assigned
• Participates in GPO and affiliate sourcing meetings as appropriate
• Systems & Business Continuity:
• Serves as backup support for emergency preparedness
• Utilizes spreadsheets and tracking tools to support pricing, compliance, and contract analysis