Consultant - Equity Management Services

About the role

Manage stock administration operations for multiple public and/or private company clients, ensuring accurate, timely, and SOX-compliant processing across their equity programs. Own the research and resolution for client and participant questions, becoming the subject-matter expert your clients rely on. Administer international stock plans, expanding your expertise across global equity compliance. Communicate directly with clients’ plan participants, resolving questions by email with professionalism, clarity, and care. Proactively update the client FAQ materials as new questions arise. Track and report Section 16 Forms 3, 4, and 5 officer and director transactions to support clients’ SEC reporting obligations. Prepare polished written materials and finalize deliverables that clients can rely on. Develop and update the client procedures document for SOX purposes. Partner with our project teams on higher-complexity items, M&A, IPOs, new system implementations, and RFP support, to build the breadth of experience. Contribute to process documentation and continuous improvement of the tools and procedures your team relies on, with your ideas directly shaping how the practice scales.

Responsibilities

• Manage project timelines and priorities while aligning with stakeholders on key equity.
• Update participant demographic and tax updates including address changes, terminations, tax updates, YTD taxes, performance payout factors, and tracking disposition for ISOs and ESPP.
• Reconcile equity grants against approved board consents or committee minutes to maintain a clean audit trail.
• Create grant packages and load new equity awards directly into the administration systems.
• Support the team to administer ESPP by managing enrollments and tracking withdrawals, contribution changes, and process share purchases.
• Manage client equity reserves by tracking available shares and reconciling balances against equity activity.
• Audit Section 83(b) election filings and verify that tax mobility tracking is up to date for participants who crossed tax jurisdictions during the period.
• Ensure compliance with insider trading policies by managing and updating client blackout windows.
• Partner with payroll teams to facilitate accurate and timely tax withholdings on vestings, settlements, and exercises.
• Maintain and execute monthly and quarterly internal audit procedures.
• Assist with client’s W2 audit or 1099 reporting audit for non-employees (directors, consultants), if needed.

Requirements

• Working knowledge of stock plan administration, including grants, releases, exercises, and ESPP processing.
• Experience with Carta, Shareworks, or Equity Edge Online is preferred.
• Strong orientation toward detail and accuracy, with comfort following SOX-compliant procedures and controls.
• Excellent client service and communication skills, both written and verbal.
• Ability to manage multiple clients and shift priorities in a fast-paced environment.
• Comfort in ambiguous, client-focused environments and a genuine self-starter mindset.
• Eagerness to build subject-matter expertise and pursue the Certified Equity Professional (CEP) designation.
• 2 or more years of experience in stock plan administration or a related equity compensation field is preferred.
• Background check required.