Construction Project Manager

About the role

The Project Manager serves as the Project-Specific Team Captain, ensuring seamless interaction with the Director, Manager of Estimating, Accounting, Project Superintendent, Project Architect, design consultants, and project Owners. This role requires a blend of technical, administrative, and operational skills to deliver successful projects through independent judgment, leadership, and practical guidance. Other duties may be assigned by the Director of Construction.

Responsibilities

Pre-Construction

• Review project plans to identify errors, omissions, or duplications, ensuring accuracy from the outset.
• Assist with the solicitation of proposals and confirmation of project scopes, as well as the completeness of project subcontracts.
• Support the acceptance of all project-related agency permitting to avoid delays.
• Maintain up-to-date contact lists for consultants, suppliers, and trade partners to foster effective communication.
• Coordinate ownership specifications between management, suppliers, trade partners, and the field team.
• Complete a detailed review of all Scopes of Work with the Director and Owners Representative to ensure alignment.
• Familiarize themselves with contract plans and specifications to coordinate and address potential clashes.
• Schedule a "Kick-Off Meeting" with key stakeholders to ensure alignment.
• Prepare a comprehensive Master Packet for the Project Superintendent, including essential contract documents and field-related forms.
• Review all building assemblies with the Director, Manager of Estimating, and Project Superintendent to confirm alignment with purchasing.
• Verify that all required permits, Safety Plan, Quality Control Plan, and insurance requirements are in place before trade partner mobilization.
• Monitor all Notices to Proceed and SOVs issued with the Scope of Work, ensuring receipt and acknowledgment of Affirmative Action requirements, reporting forms, and payroll schedules.
• Prepare the Baseline Schedule with the Project Superintendent for both horizontal and vertical project execution.
• Review Schedule of Values with the Director and Manager of Estimating.
• Assist the Project Superintendent in establishing the field office and site logistics plan.

Construction

• Review purchasing agreements and Professional Service Agreements for alignment with project directives.
• Issue purchase orders for materials, supplies, and equipment as needed to keep the project on track.
• Manage the drawing matrix for plan changes and coordinate with the RFI (Requests for Information) log to resolve issues efficiently.
• Coordinate with subcontractors for payment applications and verify against the contracted Schedule of Values.
• Establish periodic Progress Meetings, prepare and distribute agenda items, and document meeting minutes for transparency and accountability.
• Initiate or coordinate the issuance of RFIs or requests for clarification to address project uncertainties promptly.
• Review and track all Submittal packages from Consultants, Suppliers, and Trade partners prior to formal submission for approval.
• Prepare, maintain, and update Submittal Log, Change Order Log, RFI File, and Design change action plans.
• Review, evaluate, and resolve any contract change orders prior to submittal to the Director and Owner.
• Coordinate schedule updates with the Director and Project Superintendent, revising and preparing Recovery Schedules if required.
• Perform periodic Quality Control inspections with the Project Superintendent and issue "Corrective Notifications" to the appropriate parties.
• Collaborate with the Project Accounting team members.

Turnover

• Prepare Property "Substantial Completion & Commissioning" Schedule for Ownership.
• Prepare Operation & Maintenance manuals for distribution to property management.
• Coordinate the AHJ "As-Built" plans completion and submittals.

Safety

• Comply with all safety policies, make recommendations for enhancements, and visibly support the company’s strong safety culture.
• Assist the Superintendent in ensuring all construction activities are conducted in a safe, clean, and orderly working environment, ensuring job site compliance without injury or delays.
• Remain current with all company-required safety training and certifications.

Personal

• Champion company culture and work within the accepted ethical standards of the company.
• Remain current with all company-required training and certifications.
• Proactively support and encourage equal treatment for all project partners and fellow employees.
• Stay abreast of changes in the industry, best practices, and other industry information through education, meetings, conferences, and networking.
• Continuously self-challenge to increase skill capacity and improve knowledge and performance.

Requirements

• Degree in Construction Management, Engineering, or related field.
• Minimum of 5 years of experience successfully managing construction projects.
• An equivalent combination of education and experience will be considered.
• Valid State-issued driver’s license and satisfactory driving record.
• OSHA 10-hour Certification.
• First Aid/CPR Certification.

Skills

• Ability to deliver a quality project on schedule, within budget, and to the Owners’ satisfaction.
• Ability to successfully balance the needs and expectations of the Owner.
• Ability to exercise initiative and work well with discretion and sound independent judgment with minimal supervision, in a team environment.
• Thorough understanding of all local, state, federal (including OSHA), and company safety and environmental regulations, codes, and requirements.
• Ability to read and understand drawings, specifications, maps, surveys, mechanical and electrical sheets, project schedules, cost reports, and other construction documents; understanding of contract provisions addressing scope of work and design criteria.
• Good knowledge of all sub trades and their relationship and impact on each other.
• Creative problem-solver; willing to try several approaches when initial solution fails.
• Excellent organizational skills, time management, planning, and prioritization.
• Proactive attitude for identifying project potential obstacles.
• Professional demeanor and effective interpersonal skills; ability to successfully interface with and maintain good working relationships with clients, co-workers, managers, subcontractors, and vendors.
• Proficiency in computers, Microsoft Project, Word, Excel, Outlook, and Procore.

Physical Requirements

• Frequently required to sit for extended periods, stand, walk project extents, and over varied terrain.
• Occasionally required to stoop, kneel, crouch, climb or crawl, and lift over 20 lbs.
• Extensive computer use and reading comprehension.
• Vision abilities include distance vision, peripheral vision, depth perception, and ability to adjust focus.
• Willingness and ability to work extended hours and flexible schedules, including evenings and weekends.

Work Environment

• Periodically exposed to outdoor weather elements.
• May be exposed to loud noises, fumes, and/or airborne particles while in the field.
• Dress, including proper PPE, while on job sites conducive to a building construction environment.