Construction Project Coordinator- ORLA

Pay Range: $18.00–$25.00/hr • Reports to: Project Manager • On-site, Monday–Friday, 8:00 AM–5:00 PM

About the role

The Project Coordinator provides assistance to the Project Manager by coordinating project activities related to restoration projects. Their main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Coordinator handles multiple projects within a fast-paced environment and is open to constant changes and challenges. The ideal candidate will be a highly organized individual who can manage multiple projects at once in the absence of day-to-day guidance.

Responsibilities

• Organize and maintain Construction Files (hard and soft copies)
• Phone calls to schedule subcontractors and to follow work flow progress
• Demonstrate patience and compassion with customers
• Deliver necessary paperwork to customers, to administrative department and to trades
• Professionally handle any and all complaints
• Assist with scheduling of job through final completion
• Represent the Paul Davis principles of honesty and integrity
• Prepare and/or edit internal scopes of work, estimates, budgets, letters, faxes, memos and emails
• Communicate with property owners/managers/tenants and insurance adjusters
• Act as a liaison between the customer and Project Manager to ensure project success
• Address questions/concerns throughout the project
• Perform tasks required by the Project Manager in support of project needs
• Be aware of all aspects of the scopes of work so proper assistance to the Project Manager can be provided
• Responsible to track project changes and produce updated schedules
• Review project information and compile schedules in a timely manner
• Track the progress of all new and ongoing projects and maintain up-to-date notes
• Submit any required information to the client as directed by the Project Manager
• Report to the Project Manager for all issues
• Assist with reception relief as needed
• Assist compliance manager with TPA
• Attend Paul Davis training courses as required
• Other duties as assigned

Requirements

• Minimum High School Diploma; post-secondary education preferred
• Minimum 3+ years office-based experience
• Minimum 40+ WPM typing speed
• Strong working knowledge of Microsoft Office (Excel, Word, Outlook)
• Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.)
• Excellent communication skills (both written and verbal)
• Strong aptitude to work within deadlines (both independently and as part of a team)
• Integrity, honesty, and responsibility with a desire to contribute to a team
• Highly organized with attention to detail
• Knowledge of Xactimate and/or XactAnalysis preferred but not essential
• Prior restoration experience and/or construction preferred but not essential

Benefits

• Competitive compensation
• 50% company-paid health insurance
• Company-matched retirement savings plan
• Paid vacation
• Paid holidays
• Paid training opportunities