Construction Project Coordinator (National Travel)

About the role

This position is REMOTE OR in our ProKey office in Plymouth, MN - this role requires significant travel to project sites.

Responsibilities

• Affords support in job scheduling, quality control, report creation, document control, client satisfaction activities, and other project management administrative tasks in an assigned division or function.
• Facilitates an organized workflow with customers and project team members on assigned projects, in alignment with all Company policies, procedures, key objectives, and regulations.
• Coordinates and communicates scheduling of field and service technicians with vendors, utility companies, and customers.
• Completes and submits appropriate paperwork as needed.
• Provides project start-up support and task tracking including contracts, proposal letters, field data, etc.
• Ensures accurate and timely tracking information is entered into and maintained in appropriate systems and communicates appropriately with project management and other staff members.
• Issues updated reports as requested.
• Tracks and maintains current information on active projects, project opportunities, schedules, and/or training activities as requested.
• Works collaboratively with ArchKey’s shared business services groups.
• If appropriate, functions as a primary point of contact for customers requiring service.
• Affords support in processing product orders appropriately and ensuring work is completed, projects are closed, and ready to be billed.
• Affords support in assembling project submittals and writing purchase orders to suppliers and subcontractors.
• If appropriate, accurately designs activities of assigned projects as needed, and archives completed project information for future reference.
• Affords support in documenting Methods of Procedures (MOPs), preparing project status reports, and working to ensure plans adhere to contract specifications.
• Maintains consistency in content and appearance of written documents.
• Updates processes and procedures, creates checklists and accountability documents, and communicates effectively via telephone, email, and face to face with field staff, vendors, co-workers, and customers.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision, and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI), and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Requirements

• High School diploma or equivalent.
• Minimum 0-2 years of experience coordinating project work or a similar role.
• Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats.
• Strong organizational skills, scheduling abilities, and detail orientation.
• Effective communication with employees at all levels. Excellent listening, interpersonal, written, and verbal communication skills.
• Effective independent problem solving, customer service, and time management skills.
• Strong collaboration, initiative, teamwork, and interpersonal skills.
• Demonstrated high level of integrity and dependability.
• Demonstrated mathematical skills.
• Proficient in the use of business scheduling, cost tracking, and purchasing systems.
• Strong process orientation.

Qualifications

• Travel required- mostly regional but could be as much as 90%.

Skills

• Strong organizational and scheduling skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and solve problems creatively.
• Strong collaboration and teamwork skills.
• Ability to maintain attention to detail and safety.
• Proficiency in business scheduling, cost tracking, and purchasing systems.
• Knowledge of LEAN concepts or continuous improvement methodologies.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees.