Construction Project Assistant

About the role

The Project Assistant supports project management by coordinating schedules, resources, and documentation. They maintain accurate project records, handle administrative tasks such as data entry and correspondence, and assist in ensuring project milestones are met on time. This is a full-time, six-month position starting in early November 2026. After completion, there may be opportunity to transfer to another project.

Responsibilities

• Assist in managing and organizing daily site activities, ensuring smooth communication among all project stakeholders (project managers, contractors, engineers, etc.).
• Maintain accurate, up-to-date records of site activities, including daily logs, materials, equipment, and personnel on-site.
• Review and process timecards, attendance, and other workforce-related documents.
• Track and manage project-related documentation, including permits, change orders, and inspection reports.
• Coordinate the delivery and inventory of construction materials and equipment, ensuring all items are on-site as needed.
• Assist in preparing reports, schedules, and other documentation for senior management.
• Handle incoming calls, emails, and correspondence related to site operations.
• Maintain an organized filing system for all site documents and ensure compliance with company policies and regulations.
• Ensure all safety protocols and site requirements are being followed, reporting any violations or issues.
• Support the project manager in scheduling and coordinating site meetings.
• Assist with billing and invoicing processes as necessary, ensuring accurate records of materials and labor costs.

Requirements

• High school diploma or equivalent.
• Prior experience (1–3 years) in construction or related skilled trades.
• Valid Driver’s License.

Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements

• The employee may be required to stand, walk, stoop, kneel, lift, carry, pull, grasp, climb, crawl, crouch, sit or bend over for periods without relief.
• Must be able to lift, carry and move up to 50 pounds as needed.
• Able to climb ladders and stairs to access platforms and scaffolds, as well as walk around indoor and outdoor job sites with distances up to one mile on uneven, paved, gravel, dirt, or sandy surfaces.
• Able to work on elevated platforms, scaffolds, and landings.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth vision and the ability to adjust focus.

Career Path

• Superintendent
• Superintendent I
• Superintendent II
• Superintendent III
• General Superintendent
• Project Manager
• VP of Operations