Construction Project Administrator

Responsibilities

• Effectively collaborate with Project Managers regarding contract documents, change orders, contract modifications and approvals.
• Communicate with Operations Manager to ensure all subcontract documents are fully executed prior to processing.
• Collaborate with internal resources regarding contract documents, if needed.
• Project Creation in SAP: Initiate and manage project setup in the SAP system, ensuring all necessary documentation is accurately entered.
• Provide clients with W9 and Insurance documentation.
• Aid new clients with application processes.
• Project Material Tracking: Monitor the delivery and usage of materials to prevent project delays.
• Prepare, review, and submit invoices related to projects, ensuring all financial documentation aligns with project estimates and contractual obligations.
• Compile and organize all project-related documents for closeout, ensuring compliance with company standards and regulatory requirements.
• Collaborate with the Account Project Manager to uphold high levels of client communication and satisfaction throughout the project lifecycle.
• Assist with special projects as requested.

Qualifications

• MUST HAVES: A minimum of 3 years of experience as a Project Administrator.
• Demonstrated capability in problem resolution and ownership.
• Excellent communications skills.
• Recognized professionalism in customer relations.
• Thorough knowledge of Microsoft Office required.
• We Value SAP software knowledge is a plus.
• Experience or knowledge of project structure in a construction environment.
• Experience or knowledge with lien waiver and insurance requirements and W-9 requirements.