Construction Procurement Manager

About the role

ICON, the world’s leading large‑scale 3D printing construction company, is seeking a Construction Procurement Manager to join its Construction Operations team in Austin, TX. The role sits at the center of ICON’s post‑award project execution engine, translating approved RFP buyout decisions into executed subcontracts, purchase orders, and compliant vendor agreements that keep projects on schedule and on budget. The ideal candidate brings hands‑on construction procurement experience, a detail‑oriented approach to contract administration, and the organizational discipline to manage multiple active projects across ICON’s growing national portfolio.

Responsibilities

• Prepare, issue, and execute subcontracts and purchase orders following RFP buyout decisions, ensuring alignment with project scope, approved budget, and schedule requirements.
• Translate coordinated scopes of work into complete subcontract agreements, incorporating flow‑down terms, insurance requirements, safety provisions, indemnification language, and risk‑management clauses.
• Maintain and verify all vendor compliance documentation—including COIs, W‑9s, executed lien waivers, bonding requirements, licenses, and qualification records—for all active subcontractors and suppliers.
• Coordinate with Project Managers, Construction Managers, and Estimators to confirm subcontract values align with approved budgets, buyout targets, and RFP‑level scope assumptions before execution.
• Maintain procurement logs, buyout trackers, and material delivery schedules; proactively flag scope gaps, compliance issues, or delivery risks to the project team.
• Partner with Accounts Payable to ensure timely and accurate processing of subcontractor and supplier invoices; verify alignment with executed agreements, approved schedules of values, and project cost codes.
• Support financial controls by maintaining up‑to‑date committed cost records, forecasting procurement exposure, and reporting budget variances to project management and accounting.
• Draft and issue subcontract change orders in accordance with ICON’s change management process; maintain change‑log documentation for all affected agreements.
• Coordinate procurement of long‑lead materials and specialty components, managing lead times and delivery schedules in alignment with the project construction timeline.
• Monitor market conditions, regional vendor availability, and pricing trends to support active project buyouts and inform estimating on future opportunities.
• Identify, pre‑qualify, and build working relationships with trade partners capable of supporting ICON’s high‑velocity, design‑build construction model with a focus on quality, reliability, and capacity.
• Support continuous improvement of procurement workflows, contract templates, compliance checklists, and approval processes across the BuildOps organization.

Minimum Qualifications

• 4+ years of construction procurement, subcontract administration, or contract management experience within a general contracting or design‑build organization.
• Bachelor’s degree in Construction Management, Business Administration, Supply Chain, or related field — or equivalent professional experience.
• Working knowledge of subcontract structures, construction scopes, cost drivers, and sequencing as they relate to procurement timing and vendor engagement.
• Demonstrated ability to negotiate, draft, and administer subcontracts and purchase orders for concurrent, schedule‑driven construction projects.
• Experience with Procore or comparable construction project management and procurement platforms.
• Proficiency in Microsoft Office Suite; comfort with data‑driven procurement tracking in Excel, Smartsheet, or similar tools.
• Strong command of compliance documentation requirements: COIs, lien waivers, W‑9s, vendor qualification records, and insurance verification.
• Ability to read and interpret construction drawings, specifications, scopes of work, and contract documents.
• Excellent written and verbal communication skills with high attention to detail and strong organizational discipline.
• Familiarity with residential, multifamily, or mixed‑use commercial construction project delivery.