Construction Office Manager

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, is a blend of commercial and residential electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market. Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team.

About the role

The Construction Office Manager will oversee general administrative functions and activities. The role requires a professional appearance, organizational skills, ability to provide a high level of customer service, and skills to meet the demands of the management and administrative staff.

Responsibilities

• Create and manage monthly American Institute of Architects (AIA) project billings.
• Track and manage vendor and insurance paperwork for stored materials.
• Initiate projects in the accounting systems and distribute designated folders to project managers.
• Prepare prevailing wage documents.
• Complete lien waivers, notice of commencement and notice of furnishings documents.
• Oversee employee onboarding and offboarding.
• Attend company meetings regarding policies and procedures.
• Manage any assigned office personnel and various office tasks.
• Execute Accounts Receivable reports and Accounts Receivable follow-up.
• Assist with scheduling and conducting interviews for new staff.
• Manage PCI hours and pay, weekly invoices, and communications.
• Assist with scheduling and execution of company events.
• Serve as the main point of contact for all office staff.
• Track and manage contracts, POs and LOIs.
• Additional duties as assigned.

Requirements

• Experience in Microsoft Office Suite (Intermediate).
• Excellent written and verbal communication skills.
• 5+ years’ managing experience.
• High school diploma.

Qualifications

• Preferred: State Notary License or ability to receive one within 6 months.
• Preferred: Familiarity with construction industry.
• Preferred: 5+ years' experience in AIA billings.
• Preferred: 5+ years’ experience in prevailing wage billings.
• Preferred: 5+ years’ experience with accounting software.
• Preferred: Experience managing teams of 10+ employees.

Physical Demands

• Must be able to sit at a desk and/or computer for prolonged periods of time.
• Must be able to occasionally lift and/or move up to 25 lbs.

Benefits

• Highly competitive wage
• Excellent benefits package including Health, HSA, Vision, Dental, Life, STD, LTD, Accident and Critical Illness
• $15k Company Paid Life Insurance
• 401(k)
• Employee Stock Ownership Plan (100% employee owned)
• Training and support
• Paid Time Off and Paid Holidays
• Advancement opportunities
• Paid apprenticeship and educational reimbursement

Schedule

Standard work schedule: Monday - Friday, 7:00am - 4:00pm. Must be willing to be flexible as jobs may change.