Construction Office Manager

We are looking for a detail-oriented Construction Office Manager to support accounting and administrative operations for a busy team in Richmond, Virginia. This is a long-term contract position ideal for someone who combines strong bookkeeping knowledge with the ability to keep office workflows organized and accurate.

Responsibilities

• Oversee daily office and accounting support activities to help maintain efficient operations across the construction team.
• Process vendor invoices, assign proper coding, and prepare accounts payable items for timely and accurate payment.
• Manage customer billing and monitor accounts receivable to support consistent cash flow and prompt collections.
• Reconcile bank statements and financial records to ensure account balances are accurate and up to date.
• Enter and maintain financial transactions in QuickBooks Desktop with a high level of precision and organization.
• Review approved timesheets and assist with related payroll or job cost documentation as needed.
• Support project and office tracking activities through Buildertrend and other internal tools used by the team.
• Assist with record updates, reporting, and administrative tasks that contribute to smooth accounting operations.

Requirements

• Experience handling both accounts payable and accounts receivable responsibilities in an office or accounting support role.
• Proficiency with QuickBooks Desktop, including data entry, transaction management, and general bookkeeping tasks.
• Ability to code invoices accurately and maintain organized financial documentation.
• Experience completing bank reconciliations and identifying discrepancies when they arise.
• Familiarity with reviewing approved timesheets and supporting payroll-related administrative processes.
• Working knowledge of Buildertrend or similar construction management software is preferred.
• Strong attention to detail, time management skills, and the ability to manage multiple priorities effectively.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.