Construction Department Coordinator

About the Role

The Construction Department Coordinator provides administrative and operational support to the Construction Department and Chief Operating Officer. This role coordinates daily department activities, manages vendor contracts and invoices, supports communication between Project Managers and properties, maintains organized records, and assists with special projects and executive priorities.

The ideal candidate is proactive, organized, detail-oriented, and able to manage multiple priorities while handling confidential information with professionalism. Strong communication, problem-solving skills, and the ability to work independently and collaboratively are essential.

Responsibilities

• Provide executive and administrative support to the Chief Operating Officer and Construction Department, including managing communications, expenses, invoices, reimbursements, and confidential records.
• Coordinate daily Construction Department operations, including meetings, critical path tracking, vendor contracts, onboarding, and project documentation.
• Support Project Managers and department leaders by preparing approvals, maintaining records, tracking deliverables, and improving administrative workflows.
• Serve as a key communication liaison between internal teams, properties, vendors, partners, and executives to ensure timely and effective collaboration.
• Assist with special projects, reports, presentations, and strategic initiatives while maintaining a high level of organization, professionalism, and discretion.

Requirements

• 3-5+ years of senior administrative support experience.
• Construction office experience a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat, DocuSign.
• Experience with Concur, RealPage & Yardi a plus.
• Strong organizational, multitasking, and project coordination skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Benefits

We value our employees’ time and efforts. Our commitment to your success is enhanced by an extensive benefits package including:

• Comprehensive health coverage: Medical, dental, and vision insurance provided.
• Robust retirement planning: 401(k) plan available with employer matching.
• Financial security: Life and disability insurance for added protection.
• Flexible financial options: Health savings and flexible spending accounts offered.
• Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided.

We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.

Pay

Competitive compensation of $70,000 - $80,000 annually, depending on experience.