Construction Administrator

Schenectady, NY Area – Full-time, 40 hours per week

About the role

Robert Half is partnering with a well-established company to hire a Construction Administrator. This is a 2–3 month contract assignment with the potential to transition into a contract-to-hire opportunity. The role supports projects, coordinates documentation, and works closely with vendors, customers, and internal teams in a collaborative environment that offers growth and excellent benefits upon permanent hire.

Responsibilities

• Set up new jobs and maintain project files, documentation, and electronic records
• Review contracts and project documentation for accuracy and completeness
• Issue and track purchase orders for vendors
• Coordinate vendor and customer pre-qualification requirements
• Support bid processes and pre-construction activities through document management and coordination
• Maintain compliance documentation, including certificates of insurance and related records
• Track and organize project paperwork, ensuring files remain current and audit-ready
• Assist with project administrative functions, including correspondence, document processing, filing, and recordkeeping
• Support Project Managers with ongoing clerical and administrative needs throughout the lifecycle of a project
• Perform additional administrative and business support tasks as assigned by management

Requirements

• Previous experience in construction administration, project coordination, contract administration, or administrative support preferred
• Experience supporting a contractor, construction, or other project-based environment is preferred
• Strong organizational and multitasking skills with keen attention to detail
• Ability to prioritize work and manage multiple deadlines
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Strong communication, follow-up, and customer service skills
• Experience in project coordination, operations support, or a similar document-intensive role
• Ability to manage multiple deadlines while maintaining accurate records and organized electronic filing systems
• Strong written and verbal communication skills for working with estimators, project managers, subcontractors, vendors, and external agencies
• Working knowledge of administrative processes related to bids, submittals, closeout packages, permits, insurance tracking, or purchase orders
• Familiarity with accounts payable activities, including entering vendor invoices and supporting related documentation workflows
• Understanding of risk management practices, particularly in tracking certificates of insurance and compliance-related records
• Proficiency with standard business software and the ability to learn internal platforms such as Encompass quickly

Schedule

Full-time schedule, Monday–Friday, 40 hours per week.

Benefits

• Collaborative and team-oriented work environment
• Opportunity to learn, grow, and take on additional responsibilities
• Potential for long-term employment through a contract-to-hire transition
• Competitive benefits package upon permanent hire, including health, dental, vision, paid time off, paid holidays, and retirement plan options