Construction Administrator

Moseley is seeking a full-time Construction Contract Administrator (CCA) to be part of our team in DMV. This role serves as Moseley’s point of contact in all interactions with owners and contractors and independently manages the timeliness and quality of all related construction phase administrative actions. Focusing on K-12 projects, the CCA will lead construction-phase services, including field observation, RFIs, submittals, change management, pay applications, punch lists, and resolution of field conditions. What’s Needed: Construction Administrator or Architect with 5+ years of significant commercial construction administration experience, preferably on medium to large projects. Strong communication, organization, technical constructability and construction detailing problem-solving, and client-management skills are essential. Experience with Procore.Location: Fairfax, VA (22031) Candidates for consideration must complete the application process through our website. To apply, please submit your cover letter & targeted résumé online: https://www.moseleydesigns.com/careers#current-openings According to our 2026 workplace survey, 98% of employees are proud to work at Moseley; 99% believe that their work has a meaningful impact on the firm’s success; 97% believe Moseley respects and values their time away from work with family and friends, and 98% would recommend the firm for employment. Moseley provides competitive salaries and a comprehensive benefits package for all full-time employees, including:Employer-paid Health Insurance with HRA (Health Reimbursement Arrangement); Basic life Insurance; Parental Leave; Holidays & Annual/Sick/Personal day Leave; Short-term and Long-term Disability Insurance401(k) with employer matchDental, Vision, and Pet InsuranceHealth FSA and Dependent Care FSATelemedicine Services, EAP, & Wellness ProgramsPayments for Qualifying Professional Licenses & DuesHybrid Work Model (following introductory period) Qualifications:High school diploma required3+ years’ construction administration or construction management experience Responsibilities:Communicate with all project participants, including but not limited to internal team members, clients, owners, and consultants in an effective and collaborative mannerConduct regular site visits to observe construction progress, ensure compliance with contract documents, and prepare detailed field reportsLead and document project meetings, including preparation of agendas and distribution of meeting minutesReview and interpret project-related agreements, contracts, and documentation to ensure compliance and clarity for small to medium-size projectsRespond to Requests for Information (RFIs)Perform architectural submittal reviews in accordance with project timelines and company standards. Monitor and manage timeliness of review when performed by othersPrepare contract modifications and review cost proposals for accuracy and consistency with project scopeEvaluate contractor payment applications and confirm accuracy with work-in-place and approved schedulesMaintain comprehensive and organized project records throughout the duration of the projectOversee the color and finish selection process, including sample coordination and final approvals in collaboration with clients and design teamsConduct Substantial Completion inspections and manage creation of punch lists and follow-upManage and execute the project closeout process, ensuring delivery of all final documentation, as-built drawings, and warranty materialsProvide mentorship to emerging professionalsAdditional responsibilities as assigned Required Skills:Capable of working in a collaborative team environment to meet specific deadlinesDiligence in monitoring progress, identifying potential problems and designing solutions as necessaryProficient knowledge of cost analysis and estimatingStrong ability to communicate clearly both verbally and in writingWorking knowledge of applicable codes/standards, and construction documentationAbility to navigate active project sites to observe work in progress with the ability to climb ladders, access scaffolding, and lift up to 25 lbs. as necessaryMaintaining a valid driver’s license required and be available to travel to various project sites as required Software Proficiencies:Microsoft Office Suite experience requiredBluebeam experience preferredProcore experience preferred Compensation: $90,000-$115,000. Annual salary is commensurate with education & experience. About the Firm: Founded in 1969, Moseley is an interdisciplinary design practice focused on the bedrock institutions and gathering places of communities across the United States. Offering architecture, engineering, interior design and planning services, Moseley transforms communities by creating safe, sustainable and engaging gathering places that instill pride and elevate daily life. Moseley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability or veteran status. For more information about your EEO rights as an applicant under the law please view “EEO is the Law Poster”, “Pay Transparency Notice”, and “Supplement”. If you are a qualified individual with a disability, or a disabled veteran, you have the right to request an accommodation if you are unable, or limited in your ability, to use or access our online application system. To request accommodation, please contact Human Resources at 804.794.7555 Moseley maintains a drug free workplace.