Construction Administrator

Location varies between numerous site locations based on project requirements.

Responsibilities

• Receive, process, and distribute incoming project documentation to various parties on site.
• Receive, review, and send emails.
• Answer all incoming calls.
• Maintain the entire filing system and project archives electronically and in hard copy as required.
• Field payroll entry and submission to the Corporate Office for all on-site personnel.
• Assist in the preparation of client-based LEMs; once approved, forward to Corporate for invoicing on a weekly basis.
• Vehicle tracking for company vehicles, logging required information, and submitting to Corporate when required.
• Coordinate equipment, materials, and tools passing outgoing from the site.
• Procurement: create Material Requisitions, submit for approvals, and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to purchase.
• Save Packing Slips and Quotes electronically.
• Receive and review invoices, submit for approvals, and send to Corporate for billing.
• Prepare, submit, and track approvals of daily Workforce Reports, Timesheets, and LEMs charges to the client.
• Maintain multitasking and organizational skills.
• Maintain Materials Requisition log.

Requirements

• Proficiency in MS Office required, specifically Excel, Word, Outlook, and PowerPoint.
• Diploma in Office Administration considered an asset.
• Excellent communication skills.
• Previous experience working with a construction contractor as an administrator and completing payroll submissions considered an asset.
• Maintain standards of HSSE and comply with Company’s Health, Safety & Environment policies.
• Take reasonable care of own health and safety and that of others in the workplace.
• Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.

Pay

$60k–$80k per year