Construction Administrator
Aston Carter · Des Plaines, IL · 3 wk ago
On-siteManagement$30–$32/hrFull-time
We need to output HTML fragment with sections: Use for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate etc. Must not include sections with filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them. The posting includes Pay And Benefits: pay range $30-32/hr, benefits list. Also Work Environment includes schedule: standard work schedule 8:00 AM to 5:00 PM, fully onsite. So we have Pay and Benefits and Schedule sections.
Also we have Essential Skills (which is like Requirements/Qualifications/Skills). The posting includes "Essential Skills Minimum of an Associate’s degree in a related field.3+ years of experience in a similar administrative role within the construction industry.Demonstrated ability to respect and maintain the confidentiality of employees’ personal matters and information.Strong administrative support and clerical skills, including filing and recordkeeping.Proficiency in the full Microsoft Office suite, especially Excel, Word, Outlook, and calendar management."
Thus we can have sections: Requirements (or Qualifications) and Skills. The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose appropriate ones.
We have About the role: there is a Job Description paragraph describing role. So we can have About the role section.
Responsibilities: there is a big list.
Requirements/Qualifications/Skills: we have essential skills. Could split into Requirements (education, experience) and Skills (confidentiality, admin, MS Office). But we can combine into one section maybe Requirements. But we need to follow instruction: prefer few substantive sections over many thin ones. So maybe combine education/experience/skills into a single "Requirements" section. Or we could have "Qualifications" and "Skills". But that would be thin. Better to have one "Requirements" section covering all.
We also have Work Environment (schedule) -> Schedule section.
Pay And Benefits -> Pay and Benefits sections. Could combine? The instruction says include Pay and Benefits sections only if posting actually states them. It does state both pay and benefits. Could we combine into one section? The headings list includes Pay and Benefits separate. But we could still combine? The instruction: "Use
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate etc. Must not include sections with filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them. The posting includes Pay And Benefits: pay range $30-32/hr, benefits list. Also Work Environment includes schedule: standard work schedule 8:00 AM to 5:00 PM, fully onsite. So we have Pay and Benefits and Schedule sections.
Also we have Essential Skills (which is like Requirements/Qualifications/Skills). The posting includes "Essential Skills Minimum of an Associate’s degree in a related field.3+ years of experience in a similar administrative role within the construction industry.Demonstrated ability to respect and maintain the confidentiality of employees’ personal matters and information.Strong administrative support and clerical skills, including filing and recordkeeping.Proficiency in the full Microsoft Office suite, especially Excel, Word, Outlook, and calendar management."
Thus we can have sections: Requirements (or Qualifications) and Skills. The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose appropriate ones.
We have About the role: there is a Job Description paragraph describing role. So we can have About the role section.
Responsibilities: there is a big list.
Requirements/Qualifications/Skills: we have essential skills. Could split into Requirements (education, experience) and Skills (confidentiality, admin, MS Office). But we can combine into one section maybe Requirements. But we need to follow instruction: prefer few substantive sections over many thin ones. So maybe combine education/experience/skills into a single "Requirements" section. Or we could have "Qualifications" and "Skills". But that would be thin. Better to have one "Requirements" section covering all.
We also have Work Environment (schedule) -> Schedule section.
Pay And Benefits -> Pay and Benefits sections. Could combine? The instruction says include Pay and Benefits sections only if posting actually states them. It does state both pay and benefits. Could we combine into one section? The headings list includes Pay and Benefits separate. But we could still combine? The instruction: "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It gives examples but not mandatory to use all. It says include a section ONLY when the posting has real, specific content for it. So we could have Pay and Benefits as separate sections if we have content for each. We have pay range and benefits list. So we can have both.
Schedule: we have standard work schedule 8-5, fully onsite, occasional local travel. So we have schedule content.
Thus sections: About the role, Responsibilities, Requirements, Pay, Benefits, Schedule.
We must not include Qualifications or Skills separately if we combine into Requirements.
We need to use - for any list of duties/requirements/benefits. So for Responsibilities list, Benefits list, maybe Requirements list (education, experience, etc). Use
for prose.
We must preserve all substantive information. Must not invent or summarize away detail. Must not repeat job title. Must not include boilerplate like EEO, etc. Must remove application instructions, etc.
We need to extract the substantive content:
- About the role: The Construction Administrator provides comprehensive administrative and clerical support to ensure efficient operations across all active projects and departments. Reporting to the Director of Finance and Administration, this role supports office management functions, project administration, and Executive Assistant responsibilities within a growing construction firm. The ideal candidate is self-motivated, ambitious, detail-oriented, and demonstrates excellent time management skills while working independently in a fast-paced, team-oriented environment.
That's the Job Description paragraph.
- Responsibilities: list of duties (many). We need to keep each as
- . Must preserve all.
List from posting:
Process incoming mail, phone calls, and perform general clerical office duties to support daily operations.
Manage calendars, coordinate meetings, and handle initial interactions with potential vendors.
Assist with data entry, photocopying, mailing, and scanning documents to maintain accurate records and efficient workflows.
Inventory, order, and coordinate office supply purchases and deliveries to the appropriate departments.
Welcome visitors to the office and provide them with accurate information and assistance.
Enter new projects into Procore, BuildingConnected, and other applications, ensuring data accuracy and completeness.
Manage insurance and W-9 requirements for projects from subcontractors, ensuring compliance with company and project standards.
Administer subcontractor compliance and invoicing processes, including waivers, certified payrolls, and current insurance certificates.
Prepare reports, internal and external communications, and detailed meeting minutes.
Prepare and manage construction subcontract agreements, ensuring all appropriate attachments and references are included.
Administer employee expense reports and supporting documentation in accordance with company policies.
Update client and subcontractor invoices and payments in Procore and monitor related documentation.
Track and monitor lien waivers for all projects to support accurate and timely project closeout.
Create and organize filing systems and update digital or paper records to maintain efficient recordkeeping.
Facilitate travel arrangements, including booking transportation and accommodations for employees as needed.
Schedule interviews and track the status of candidates from various recruitment sources.
Work closely with a third-party managed IT services provider to support new and existing devices, software licensing, and government information security requirements.
Prepare internal company resumes and bios for proposals and the company website.
Prepare and maintain Project Profile Sheets for completed projects.
Maintain a current list of employee credentials and qualifications.
Assist in planning company special events and outings.
Register employees in training and professional development programs.
Deliver sealed proposals and attend pre-bid meetings as required.
Administer the employee onboarding process, including electronic device setup, ensuring appropriate software licenses are obtained, ordering business cards, setting up employees, subcontractors, clients, and others as users in Procore, issuing safety and personal protective equipment, taking headshot photographs for the website and other uses, providing initial office supplies at workstations, ordering branded materials such as shirts and hats, and coordinating enrollment in health insurance, life insurance, long- and short-term disability coverage, Simple IRA, and discretionary coverages such as dental and vision.
Request and secure bid bonds, insurance certificates, and performance and payment bonds from insurance providers and surety.
Handle miscellaneous administrative responsibilities that support both field and office operations.
Perform other duties as required by management to support the organization’s administrative and project needs.
We must keep all.
- Requirements: essential skills: Minimum of an Associate’s degree in a related field. 3+ years of experience in a similar administrative role within the construction industry. Demonstrated ability to respect and maintain the confidentiality of employees’ personal matters and information. Strong administrative support and clerical skills, including filing and recordkeeping. Proficiency in the full Microsoft Office suite, especially Excel, Word, Outlook, and calendar management.
We can make a list.
- Pay: The pay range for this position is $30.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
We can keep that as prose.
- Benefits: list: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).
We need to preserve exactly as posted.
- Schedule: Work Environment: The standard work schedule is 8:00 AM to 5:00 PM, fully onsite. Occasional local travel or document delivery may be required, including delivering sealed proposals and attending pre-bid meetings.
Also later: Workplace Type: This is a fully onsite position in Des Plaines,IL. (duplicate). We can combine.
Thus schedule section: standard work schedule 8:00 AM to 5:00 PM, fully onsite. Occasional local travel or document delivery may be required, including delivering sealed proposals and attending pre-bid meetings.
We should not include fluff like "commensurate with experience". Not present.
We must not include any boilerplate like equal opportunity, etc. Already removed.
Now produce HTML fragment:
About the role
...
Responsibilities
- ...
...
Requirements
- Minimum of an Associate’s degree in a related field.
- 3+ years of experience in a similar administrative role within the construction industry.
- Demonstrated ability to respect and maintain the confidentiality of employees’ personal matters and information.
- Strong administrative support and clerical skills, including filing and recordkeeping.
- Proficiency in the full Microsoft Office suite, especially Excel, Word, Outlook, and calendar management.
Pay
The pay range for this position is $30.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Schedule
The standard work schedule is 8:00 AM to 5:00 PM, fully onsite. Occasional local travel or document delivery may be required, including delivering sealed proposals and attending pre-bid meetings.
Check that we didn't miss any substantive info: The job location Des Plaines, IL is mentioned in Job Type & Location and Workplace Type. Should we include location? It's substantive. The instruction: preserve ALL substantive information. Location is substantive. Where to put? Could be in About the role or Schedule? Could add a sentence in About the role or Schedule. Since we have Schedule section about work schedule, we could add location there. Or we could add a short paragraph in About the role. But we must not invent headings. We can add location to About the role paragraph: "This is a Permanent position based out of Des Plaines, IL." Also mention it's fully onsite. Already we have fully onsite in schedule. But location is separate. Let's add to About the role: after description, add "This is a permanent position based out of Des Plaines, IL."
Check if any other substantive info: Job Type & Location: Permanent position based out of Des Plaines, IL. Also mention "This is a fully onsite position in Des Plaines,IL." Duplicate. We'll include once.
Also there is "Application Deadline This position is anticipated to close on Oct 7, 2026." That's substantive but is it considered application instruction? It's a deadline. The instruction says remove application instructions. Does deadline count as application instruction? Possibly yes, as it's about applying. The instruction: "Remove cookie/navigation/legal/EEO/equal-op
- for any list of duties/requirements/benefits. So for Responsibilities list, Benefits list, maybe Requirements list (education, experience, etc). Use
for prose. We must preserve all substantive information. Must not invent or summarize away detail. Must not repeat job title. Must not include boilerplate like EEO, etc. Must remove application instructions, etc. We need to extract the substantive content: - About the role: The Construction Administrator provides comprehensive administrative and clerical support to ensure efficient operations across all active projects and departments. Reporting to the Director of Finance and Administration, this role supports office management functions, project administration, and Executive Assistant responsibilities within a growing construction firm. The ideal candidate is self-motivated, ambitious, detail-oriented, and demonstrates excellent time management skills while working independently in a fast-paced, team-oriented environment. That's the Job Description paragraph. - Responsibilities: list of duties (many). We need to keep each as
- . Must preserve all.
List from posting:
Process incoming mail, phone calls, and perform general clerical office duties to support daily operations.
Manage calendars, coordinate meetings, and handle initial interactions with potential vendors.
Assist with data entry, photocopying, mailing, and scanning documents to maintain accurate records and efficient workflows.
Inventory, order, and coordinate office supply purchases and deliveries to the appropriate departments.
Welcome visitors to the office and provide them with accurate information and assistance.
Enter new projects into Procore, BuildingConnected, and other applications, ensuring data accuracy and completeness.
Manage insurance and W-9 requirements for projects from subcontractors, ensuring compliance with company and project standards.
Administer subcontractor compliance and invoicing processes, including waivers, certified payrolls, and current insurance certificates.
Prepare reports, internal and external communications, and detailed meeting minutes.
Prepare and manage construction subcontract agreements, ensuring all appropriate attachments and references are included.
Administer employee expense reports and supporting documentation in accordance with company policies.
Update client and subcontractor invoices and payments in Procore and monitor related documentation.
Track and monitor lien waivers for all projects to support accurate and timely project closeout.
Create and organize filing systems and update digital or paper records to maintain efficient recordkeeping.
Facilitate travel arrangements, including booking transportation and accommodations for employees as needed.
Schedule interviews and track the status of candidates from various recruitment sources.
Work closely with a third-party managed IT services provider to support new and existing devices, software licensing, and government information security requirements.
Prepare internal company resumes and bios for proposals and the company website.
Prepare and maintain Project Profile Sheets for completed projects.
Maintain a current list of employee credentials and qualifications.
Assist in planning company special events and outings.
Register employees in training and professional development programs.
Deliver sealed proposals and attend pre-bid meetings as required.
Administer the employee onboarding process, including electronic device setup, ensuring appropriate software licenses are obtained, ordering business cards, setting up employees, subcontractors, clients, and others as users in Procore, issuing safety and personal protective equipment, taking headshot photographs for the website and other uses, providing initial office supplies at workstations, ordering branded materials such as shirts and hats, and coordinating enrollment in health insurance, life insurance, long- and short-term disability coverage, Simple IRA, and discretionary coverages such as dental and vision.
Request and secure bid bonds, insurance certificates, and performance and payment bonds from insurance providers and surety.
Handle miscellaneous administrative responsibilities that support both field and office operations.
Perform other duties as required by management to support the organization’s administrative and project needs.
We must keep all.
- Requirements: essential skills: Minimum of an Associate’s degree in a related field. 3+ years of experience in a similar administrative role within the construction industry. Demonstrated ability to respect and maintain the confidentiality of employees’ personal matters and information. Strong administrative support and clerical skills, including filing and recordkeeping. Proficiency in the full Microsoft Office suite, especially Excel, Word, Outlook, and calendar management.
We can make a list.
- Pay: The pay range for this position is $30.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
We can keep that as prose.
- Benefits: list: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).
We need to preserve exactly as posted.
- Schedule: Work Environment: The standard work schedule is 8:00 AM to 5:00 PM, fully onsite. Occasional local travel or document delivery may be required, including delivering sealed proposals and attending pre-bid meetings.
Also later: Workplace Type: This is a fully onsite position in Des Plaines,IL. (duplicate). We can combine.
Thus schedule section: standard work schedule 8:00 AM to 5:00 PM, fully onsite. Occasional local travel or document delivery may be required, including delivering sealed proposals and attending pre-bid meetings.
We should not include fluff like "commensurate with experience". Not present.
We must not include any boilerplate like equal opportunity, etc. Already removed.
Now produce HTML fragment:
About the role
...
Responsibilities
- ... ...
Requirements
- Minimum of an Associate’s degree in a related field.
- 3+ years of experience in a similar administrative role within the construction industry.
- Demonstrated ability to respect and maintain the confidentiality of employees’ personal matters and information.
- Strong administrative support and clerical skills, including filing and recordkeeping.
- Proficiency in the full Microsoft Office suite, especially Excel, Word, Outlook, and calendar management.
Pay
The pay range for this position is $30.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Schedule
The standard work schedule is 8:00 AM to 5:00 PM, fully onsite. Occasional local travel or document delivery may be required, including delivering sealed proposals and attending pre-bid meetings.
Check that we didn't miss any substantive info: The job location Des Plaines, IL is mentioned in Job Type & Location and Workplace Type. Should we include location? It's substantive. The instruction: preserve ALL substantive information. Location is substantive. Where to put? Could be in About the role or Schedule? Could add a sentence in About the role or Schedule. Since we have Schedule section about work schedule, we could add location there. Or we could add a short paragraph in About the role. But we must not invent headings. We can add location to About the role paragraph: "This is a Permanent position based out of Des Plaines, IL." Also mention it's fully onsite. Already we have fully onsite in schedule. But location is separate. Let's add to About the role: after description, add "This is a permanent position based out of Des Plaines, IL." Check if any other substantive info: Job Type & Location: Permanent position based out of Des Plaines, IL. Also mention "This is a fully onsite position in Des Plaines,IL." Duplicate. We'll include once. Also there is "Application Deadline This position is anticipated to close on Oct 7, 2026." That's substantive but is it considered application instruction? It's a deadline. The instruction says remove application instructions. Does deadline count as application instruction? Possibly yes, as it's about applying. The instruction: "Remove cookie/navigation/legal/EEO/equal-op