Construction Administrator

We are seeking an experienced Construction Administrator to support construction projects by managing contractual notices, ensuring compliance, and coordinating across stakeholders. This role is integral to maintaining contractual integrity, documentation accuracy, and commercial alignment within the Contract Administration function.

Responsibilities

• Draft, review, and issue formal contractual notices such as delay notices, change notifications, and claims correspondence in alignment with contract requirements.
• Ensure all notices are clear, accurate, and delivered within required contractual timeframes.
• Align notices with the Project Organization Plan and established document control procedures.
• Verify compliance with Owner requirements, including Code of Accounts, Change Control Plan, and risk management protocols.
• Receive and process notices from the General Contractor, maintaining and updating the Notice Register daily to ensure accurate tracking and documentation.
• Distribute notices to appropriate stakeholders and follow up for timely responses and resolution.
• Maintain communication logs to ensure full traceability of all correspondence.
• Partner with Project Management, Legal, and Construction teams to validate notice content, risk exposure, and contractual implications.
• Leverage commercial acumen to guide stakeholder engagement and support dispute avoidance/resolution.
• Upload and manage all notices within enterprise systems such as Procore, SharePoint, or QuickBase.
• Ensure documentation meets audit requirements and quality standards, tracking critical notice deadlines and maintaining complete records for compliance.
• Provide ongoing support to the Contract Administration Team on commercially driven tasks and assist with archiving and organizing commercial documentation.

Requirements

• Proficiency with Procore, QuickBase, and document control systems.
• Strong knowledge of construction administration and contract terms and conditions.
• Experience in construction contract administration, claims, or notice writing with 5+ years of experience.
• High attention to detail with strong written communication skills.
• Ability to coordinate across cross-functional project teams and manage competing deadlines.

Qualifications

• Experience with Microsoft Office Suite, SharePoint, and data entry.
• Familiarity with project coordination within construction environments.

Work Environment

This position can be based on-site in Boise or local to Portland, with a hybrid schedule of 3 days at the Lake Oswego office. On-site presence in Boise is preferred. The role is a salaried position with 40-hour work weeks, promoting work-life balance.

Benefits

• 80 hours of PTO
• 8 holidays
• 401k retirement plan
• Medical, dental, and vision coverage
• Access to ongoing education through the Udemy platform after six months
• Participation in the Abenity discount program and 360-degree Review Program
• Eligibility for additional benefits including critical illness, accident, and hospital insurance, life insurance, short and long-term disability, health spending account (HSA), transportation benefits, and employee assistance program

Pay

The pay range for this position is $100,000.00 - $125,000.00 per year.

Schedule

This is a Contract to Hire position with a hybrid schedule of 3 days per week in the Lake Oswego office. The position is based out of Boise, ID, and is fully remote during the contract period.