Conflicts/New Matters Specialist (Minneapolis, MN; Salt Lake City, UT) (#5052)

About the role

We are seeking a Conflicts/New Matters Specialist in our Finance department to be based out of our Minneapolis or Salt Lake City office. In this role, you will perform searches for conflicts of interest for all new clients and new matters, including new parties to existing matters, and lateral hire candidates. You will also coordinate the file opening process and ensure uniform adherence to the firm's policies and procedures.

Responsibilities

• Search for conflicts of interest for all new clients, new matters, new parties to existing matters, and lateral hire candidates
• Search business reference sources, the Conflicts System, and the Billing System
• Identify and summarize potential conflicts of interest and over-due accounts
• Report results in the appropriate format
• Ensure that all parties are checked for conflicts of interest and all possible conflicts of interest have been appropriately resolved
• Ensure that all information provided is accurate and complete, including that the client name is current, the file does not duplicate an existing file, the correct billing attorney is listed, and that new clients, clients with over-60-day accounts, litigated matters, contingent and "special" fee matters, and pro bono matters all have the appropriate approvals and/or special forms
• Monitor the following items for compliance to firm policies and procedures: New Matter Form, Conflict Check Report, Client/Matter Change Form, Litigation Screening Form
• Determine when it is appropriate and necessary to involve a Senior Conflicts/New Matters Specialist and/or the Conflicts Director with conflict checking, review of new matters, client/matter changes, or other duties
• Enter prospective batches into the Intapp database showing potential relationships with potential matters
• Prioritize and complete conflict check requests within required turnaround time
• Enter all client/matter changes into the Intapp Conflicts and/or Elite 3E systems
• Provide conflicts/file opening and client/matter changes help desk/training support to DW secretaries and attorneys and to others in the department
• Conduct client background/credit checks using the on-line database
• With others in the work group, plan and coordinate daily departmental activities and workflow
• Provide back up and assistance to others in the department as needed/requested
• Work on special projects, proofreading, and reports as assigned

Requirements

• High School diploma or G.E.D. equivalent
• At least 2 years of experience in an office environment
• Ability to communicate effectively with all levels of personnel and work as part of a team
• Independent judgement, action, problem solving and diplomacy
• Experience with on-line searching
• Accurate typing at 60 wpm
• Attention to detail; excellent grammatical skills (spelling and proofreading)
• Ability to work with little supervision in a rapidly changing work environment
• Ability to prioritize a variety of tasks and to work under constant pressure

Preferred qualifications

• Bachelor's Degree
• Experience with Elite Enterprise or 3E
• Experience with Intapp Conflicts
• Computer proficiency with Microsoft Office products
• Previous analytical research and reporting experience
• Experience with database systems

About Dorsey

Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology. Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits.

Benefits

• Comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers
• Dental insurance
• Vision insurance
• 401(k) retirement savings plan with Firm contribution
• Basic and optional life insurance
• Short and long-term disability
• Paid time off
• Up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth
• Paid holidays
• Paid volunteer day
• Discretionary bonuses (if bonus eligible)
• Adoption assistance
• Healthcare, dependent care, and transportation pre-tax reimbursement accounts
• Back-up child and elder care program
• Education and college advising program
• Virtual tutoring
• Wellbeing programs and activities
• Mass transit program (certain offices)
• Travel assistance program
• 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost

Benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Some benefits are subject to eligibility criteria.

Pay

The pay range for this position in Minnesota only is $26.83 to $34.72 per hour. This range represents Dorsey's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate's experience, qualifications, skills and location and may fall outside of the range indicated.