Compliance & Project Coordinator | Metro NY/NJ

What Drives Us at Paul Davis: Our Core Values

• Deliver What You Promise – Integrity is non-negotiable.
• Respect the Individual – Every person, every time.
• Take Pride in Your Work – Own the outcome.
• Always Improve – Strive to be better every day.

QUICK OVERVIEW – TL;DR

We are hiring a detail-driven Compliance & Project Coordinator to keep projects moving and ensure our files meet insurance and documentation standards. If you're organized, tech-savvy, and love being the person who keeps things on track, we'd love to meet you.

The Why

We help people on hard days. That requires empathy, follow-through, and structure. This role is the operational backbone that keeps documentation, communication, and milestones moving so PMs can execute and we can get paid.

The Where

Opportunities in both New York and New Jersey. This is an office-forward role with coordination across job files and project teams; occasional travel to job sites may be required.

The Role – What You'll Actually Do

• Partner closely with Project Managers to ensure compliance with insurance company guidelines and documentation standards.
• Prepare professional correspondence including memos, invoices, emails, and reports.
• Maintain confidential files, contracts, and project documentation with accuracy and organization.
• Cook up with customers and internal teams to keep projects running smoothly and efficiently.
• Track key project milestones, assist with payment collection, and follow up on missing documents.

Who We're Looking For

• High character and integrity – you do the right thing, even when no one is watching.
• Strong attention to detail and follow-through; you do not let things fall through the cracks.
• Great communication and interpersonal skills.
• Comfort with cloud tools and software platforms (Microsoft 365/Google tools, PDFs, CRM/project systems).
• A self-starter who thrives in a fast-paced environment and can juggle multiple priorities.

Compensation & Benefits

• Compensation ranges from $55-$80K (depending on experience).
• Benefits package, including PTO, 401(k) with match, medical reimbursement, and training/development support.

Next Steps

Apply now and let's talk about your future with Paul Davis.

About the Role

Paul Davis Restoration of Metro NY/NJ is proud to be an Equal Opportunity Employer and Veteran-Friendly Workplace.

Pay

Compensation: $55,000.00 - $70,000.00 per year

Schedule

Opportunity for Overtime
Paid Time Off
Opportunity for Advancement
Great Company Culture

Paul Davis Restoration of Metro NY/NJ

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.