Compliance Processor, Property Tax

Position Summary

The Compliance Processor provides general support to the department by communicating with taxing jurisdictions, preparing tax payments, and other timely completion of all assigned work in the personal property compliance process.

Essential Duties And Responsibilities

• Perform property tax notice and bill entry into PTMS, OneSource, and DMA’s internal software
• Prepare tax payments on behalf of clients for jurisdictional liabilities by assigned due date
• Review the missing bills and notices reports and research items not received
• Preparation of exception reports
• Contact taxing authorities to request information
• Prepare funding requests to send to the client in order to receive funds for timely payments
• Ensure all applicable tax bills and remittances are processed, printed, matched, scanned, and mailed in a timely manner
• Prepare client bank reconciliations to determine any discrepancies and make calls on any checks outstanding for more than 60 days
• Breaking out and renaming of scanned documents to be placed in client folders that will be uploaded to DMA’s web portal
• Log certified numbers into PTCA for tax bills
• Afford assistance team members in addressing client inquires
• Afford assistance with filing of extension requests and updating PTCA accordingly
• Afford assistance during heavy filing deadlines including creating and sealing mailers, and copying/scanning returns, renditions, work papers, etc.
• Perform other duties as assigned

Education And Qualifications

• A high school diploma or equivalent required
• 1-3 years office or administrative experience preferred
• Intermediate level knowledge of Excel and MS Word
• Familiarity with database entry with high level of attention to detail and accuracy
• Strong verbal and written communication skills; ability to multi-task
• Organization and the ability to excel in a fast-paced environment

Work Environment & Physical Requirements

• Work Schedule: Regular, 40 hours/week
• Prolonged periods of sitting and computer use
• Frequent repetitive motions with hands