Compliance Administrator - Phoenix

Primary Responsibilities

• Develop, organize, and enhance filing systems, document repositories, and folder structures.
• Organize, label, archive, and retrieve documents efficiently and accurately.
• Create, format, and standardize departmental documents, templates, and communications.
• Keep records of compliance activities, forms, SOPs, and department files.
• Complete routine compliance forms and update internal documentation as needed.
• Draft professional email communications and update internal messaging clearly and accurately.
• Monitor and respond to departmental messages across platforms like Slack, Gmail, and more.
• Afford assistance with scheduling, task tracking, follow-ups, and coordinating between facilities and staff.
• Afford assistance in compiling information for audits, inspections, and internal reviews.
• Afford assistance in organizing SOP libraries and regulatory documentation.
• Track deadlines, submissions, document updates, and team requests.
• Maintain awareness of regulatory materials when organizing and filing documents.
• Perform additional compliance tasks as assigned by management.

Qualifications

• Strong organizational and filing skills—able to keep structures clean, logical, and accessible.
• Strong written and verbal communication skills.
• Very attentive to detail with consistent formatting and accurate records.
• Comfort with multitasking, follow-through, and timely execution.
• Proficiency with common workplace tools such as Google Workspace, Gmail, Drive, Docs, Sheets, and others.
• Ability to understand and work through regulatory documents at a basic administrative level.