Compliance Administrative Assistant

Essential Duties And Responsibilities

• Track and process PO’s, CO’s and Subcontracts for multiple large-sized construction projects.
• Interface with project management teams, clients, and vendor/subcontractor personnel on a day-to-day basis.
• Assist the Small Business Departmental Liaison with managing a small business vendor database.
• Generate and review project assigned Purchase Orders.
• Generate and review Change Orders.
• Generate Subcontracts and review of terms and conditions.
• Enter data into Vista Viewpoint construction accounting system.
• Track and ensure vendor compliance with Certificates of Insurance and W9’s.
• Track and ensure vendor compliance with Vendor / Subcontractor Size Self-Certification Form.
• Consistently and professionally contact vendors, subcontractors, project and office co-workers.
• Afford assistance and support to the Compliance Officer with administrative duties.
• Perform other related activities and duties as assigned.

Education And/or Work Experience Requirements

• 2-3 years’ experience compliance preferred.
• Construction experience preferred.
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint and internet navigation required.
• Conduct business with 100% integrity and professionalism.
• Ability to multi-task, work well under pressure and work independently.
• Time management skills.
• Strong attention to detail.
• Strong written, verbal and interpersonal communication skills.
• Able to build strong working relationships with teammates and other staff members.
• Confidentiality and trustworthiness with secure or private information.
• Initiative and proactivity in management of project assignments.