Complex Project Manager

About the role

The Complex Project Manager serves as the Facilities Services Division's representative for the implementation of all facilities activities of a defined group of schools or administrative sites, including major maintenance, operations, alterations and improvements, modernizations, new construction, and portable building installations or removals.

Responsibilities

• Captures and coordinates facilities projects at schools and administrative sites in consultation with site administrators, senior management personnel, Operations Program Managers, Area Operations Supervisors, and project managers, architects, and engineers.
• Coordinates the planning, organization, prioritization, and scheduling of maintenance and operations activities; verifies funding sources; provides advice regarding regulations, procedures, and standards concerning maintenance and operations activities; identifies and resolves safety issues; and resolves complaints and inquiries.
• Meets with administrators, parents, and community representatives to plan, organize, prioritize and schedule maintenance and operations activities.
• Inspects sites as required to identify maintenance and operations needs and as required by regulatory agencies.
• Initiates contract requests, inspects and accepts contract maintenance work.
• Represents site administrators at project planning and construction meetings.
• Reviews reports of job status to ensure timely scheduling and completion of projects and provides follow-up with school site to keep site administrators informed.
• Consults with site administrators regarding operations issues, including custodial, gardening, tree maintenance, and pest management.
• Manages maintenance units or small operational units of special programs, by administering and supervising the activities and/or personnel involved in maintenance and operations activities.
• Reviews and takes appropriate actions on non-stock material requisitions, job orders, purchase orders, and payment requests, and allocates personnel and equipment for various jobs.
• Advises on the preparation of budgets for maintenance and alterations and improvements projects and equipment.
• Supervises and participates in personnel matters such as employee performance evaluations, leaves of absence, grievances, and disciplinary actions.
• Makes effective oral presentations.

Requirements

• Promotional status is required. Must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.
• Education: Graduation from high school or evidence of equivalent educational proficiency. Sixty semester units or equivalent quarter units from a recognized college or university preferably in the areas of Construction Technology, Business Administration, Public Administration, or related field is highly preferable.
• Experience: Two years of experience in the supervision of District-wide or area-based facilities support operations. OR Four years of experience coordinating and overseeing multiple-discipline facilities projects.
• Special Certification: Some positions may require special knowledge or experience for which selective certification may be made according to the Education Code Section 45277, AB2125. Verified competence in one or more of the following areas may be considered in filling some positions in the job classification Small Operational Unit Management: 3 years of experience supervising skilled trade personnel or operations (custodial, landscape, pest management) units.

Qualifications

• The ideal candidate will possess the knowledge of: Principles of organization, management, and supervision; Pertinent sections of District collective bargaining agreements; Current practices, processes, and materials in the maintenance and repair field, including the construction, installation, and maintenance of school buildings and grounds; Regulations, policies, procedures, materials, and equipment related to custodial, gardening, window washing, and pest management activities; Characteristics of school, shop, and office equipment and the specialized crafts required for their maintenance; District standards and legal provisions governing school building construction, maintenance, budgeting, and finance; Cal-OSHA requirements as they affect maintenance activities; Local and State building codes and safety regulations; Basic District personnel rules, regulations, practices, and policies; Pertinent sections of District collective bargaining agreements; Microsoft Windows operating systems; Microsoft Word, Excel, and Outlook.
• The ideal candidate will possess the ability to: Plan, direct, and coordinate maintenance, construction, repair, capital outlay and operations programs for school buildings, grounds, and equipment; Work effectively and cooperatively with school and business personnel and the public; Recognize and deal effectively with personnel problems; Interpret and express policies, regulations, and other matters clearly and concisely in writing and orally; Analyze and interpret computerized management information reports; Estimate material and labor costs; Coordinate and conduct training programs; Communicate effectively, both orally and in writing; Work well under pressure on multiple priorities and short deadlines; Supervise, train, and evaluate the work of direct and non-direct reporting personnel; Maintain confidentiality; Make effective oral presentations.