Community Manager Assistant

About the role

This position is responsible for assisting in the operation of a department. The individual will perform additional job‑related responsibilities and duties throughout the facility as assigned and/or necessary.

Essential Functions

• Proficient with Google Suite applications including Gmail, Docs, and Sheets
• Communicate effectively in person or via telecommunications with clients and co‑workers; enjoy working with a diverse clientele
• Strong interpersonal, written, and verbal communication skills
• Ability to multitask and work autonomously within established procedures and practices with limited supervision
• Set priorities, meet deadlines, work under pressure, and adjust to change
• Strong decision‑making, organizational, and problem‑solving skills
• Provide support to community managers assisting in daily HOA needs
• Monitor inbox and incoming calls with a 48‑hour turnaround time
• Organize and schedule appointments
• Attend HOA annual and contracted meetings
• Complete inspections of properties as contracted
• Assist in the preparation of regularly scheduled reports
• Knowledge and understanding of association and financial documents

Requirements

• High School Diploma
• 1+ years related experience; or equivalent combination of education and experience
• Prior Vantaca experience required
• Adaptability: adapts to changing work demands, stays focused when faced with challenges, and remains open to feedback

Physical Activities

• Moves, lifts, and carries supplies weighing less than 20 pounds without assistance
• Creates documents, reports, etc., using a writing instrument or computer
• Enters and locates information on a computer
• Visually verifies and/or reads information
• Sits for an extended period of time
• Must be physically present in the office as business needs dictate