Communications Coordinator

About the role

The Communications Coordinator supports the Communications team by scheduling meetings, managing communications, and assisting with various projects. They also coordinate project meetings with the Preservation team, maintain department calendars, and support digital content workflows.

Responsibilities

• Support the Communications team by scheduling internal and external meetings, managing team communications, taking minutes, and following up on action items.
• Care for project kick-offs and key program meetings with the Preservation team by scheduling meetings, circulating agendas, taking minutes, and following up on action items.
• Maintain department calendars by tracking key dates, events, and projects.
• Aid in basic design updates to print-ready materials such as business cards, stationery, brochures, and related collateral in InDesign.
• Liaise with external vendors as needed, including photographers and printers.
• Support digital content workflows across the website, social media, and e-news.
• Support the Communications team with budgets, invoices, and expense tracking.
• Track and manage off-site storage and in-house inventory of swag and key marketing materials, including magazines, special publications, brochures, and other collateral overseen by the Communications team.
• Manage deliveries of swag and marketing materials to the office.
• Support the Communications team with shipping and receiving materials for partners, event venues, and colleagues, both domestic and international.
• Field email inquiries from the website contact form.
• Attend and support public and private events.

Qualifications

• 1-3 years of experience in communications or similar office environment.
• Bachelor's degree.
• Computer fluency in Microsoft environment (Outlook, Word, Excel, and PowerPoint).
• Website admin, html, and database skills a plus.
• Highly organized and detail oriented with a demonstrated ability to manage multiple priorities and projects and meet deadlines in a fast-paced environment.
• Excellent oral and written communication skills and demonstrated ability to articulate complex ideas clearly, accurately, and concisely.
• Exceptional interpersonal skills with a collaborative approach to work with staff at all organizational levels.
• A team player with a willingness to help others.
• Ability to compile, report, and analyze information succinctly.
• Ability to work occasional evening events.

What we offer

World Monuments Fund offers a comprehensive and highly competitive compensation and benefits package, including paid time off, wellness and sick leave, paid holidays, and a wide range of insurance benefits such as medical, dental, vision, and life insurance. We also provide a robust retirement plan and the opportunity to work in a hybrid environment, as workload permits.

How to apply

Please submit a cover letter and resume to jobs@wmf.org. Only those whose applications are being considered will be contacted. No phone calls please.

EEO Statement

World Monuments Fund is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.