Communication Specialist II

About the role

Our client seeks a Communication Specialist II to support leadership engagement planning, communications development, and operational execution for senior leadership meetings and enterprise-wide events. The role collaborates with a lead communications manager to prepare leaders, execute large-scale events, and ensure consistent delivery of enterprise strategy and key messages. The position maintains key messages and an editorial calendar, adheres to governance, and supports Corporate Communications alignment and process improvements, including pilots of AI-enabled tools.

Responsibilities

• Support development of leadership meeting and event materials, including agendas, presentations, talking points, and logistics notes.
• Assist with coordination and execution of ELT and DELC leadership meetings and large-scale enterprise events such as Open Forums and the James B. Duke Awards.
• Track timelines, deliverables, and dependencies to ensure leaders and presenters are prepared.
• Help ensure strategy and key messages are accurately reflected and consistent across materials and events.
• Support Corporate Communications alignment by helping maintain awareness of upcoming initiatives and shared messaging priorities.
• Coordinate with event services, IT/AV, security, and other partners to support logistics and technology for meetings and events.
• Maintain planning tools and content repositories (e.g., Airtable).
• Assist with budget tracking, invoice processing, and expense reconciliation.
• Conduct research and compile background materials to support strategy and messaging development.
• Support testing and rollout of AI-enabled tools for content development or operational workflows.
• Provide on-site or virtual event support as needed.

Requirements

• 3 to 5 years in communications, events, project coordination, or corporate operations.
• Proven corporate content development with strong writing and editing skills, including executive-level communications.
• Experience supporting meetings or large-scale events.
• Strong organizational and time-management skills with ability to manage timelines and deliverables.
• Comfort learning new tools and technologies; interest in AI or process improvement a plus.
• Basic budgeting or administrative experience preferred.
• Proficiency with Microsoft Teams, Excel, and PowerPoint; willingness to learn Airtable.

Education

• Bachelor’s degree in Communications, Business, Marketing, or a related field.

Due to client requirements, applicants must be willing and able to work on a w2 basis.

Benefits

• Medical, Dental, and Vision benefits
• 401k with company matching
• Life insurance

Pay

$35.00 to $40.00/hr