Commodity Sales Administrator

About the Role

The Commodity Sales Administrator supports Northstar Recycling's Commodity Sales Rubbish/Waste-to-Energy team by ensuring the accuracy of commercial data, managing customer and outlet information, and overseeing key contract administration activities. We are seeking a dynamic, highly organized individual who thrives in a fast-paced environment, takes initiative, and delivers exceptional service to both internal and external partners.

Responsibilities

• Serve as the primary administrator for the contract management system, maintain key commercial terms, monitor contract milestones, renewals and expirations, and ensure contract information remains accurate and current.
• Support the execution of commercial agreements by coordinating with internal teams and outlet partners to obtain and maintain required documentation.
• Maintain monthly pricing updates within internal databases and contract records.
• Manage monthly pricing alerts and assist in resolving pricing discrepancies with outlet partners.
• Coordinate the onboarding of new outlet partners, including collection and submission of required setup documentation.
• Gather, analyze, and summarize historical pricing and outlet data to support the Commodity Sales team.
• Support the preparation of Letters of Authorization, Award Letters, and other commercial documentation.
• Run searches, reports, and queries within the contract management system to provide timely information to internal stakeholders.
• Identify opportunities to improve administrative processes, data accuracy, and contract management workflows.
• Perform other duties and special projects as assigned.

Qualifications

• High School Diploma required; Associate's Degree preferred.
• Dynamic, proactive, and self-motivated with the ability to work independently.
• Excellent organizational skills with exceptional attention to detail.
• Strong interpersonal and written/verbal communication skills.
• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with contract administration or contract management software is strongly preferred.
• Professional and confident when communicating with customers, vendors, and internal teams by phone and email.

Work Schedule

This is a full-time, hourly position that can be based in either the Central or Eastern Time Zone. The expected schedule is Monday through Friday, 8:00 AM to 5:00 PM Eastern Time.

Benefits

Northstar offers a comprehensive benefits package, and provides a generous employe contribution to our health, dental, and vision insurance premiums. We offer a 401(k)-retirement plan and match 100% of your first 4% of pay contribution to the plan; this matching contribution is 100% immediately vested. We also provide company sponsored short-term, long-term, and life coverage, as well as a multitude of supplemental and voluntary benefit programs. Northstar promotes a healthy work-life balance. In that spirit, we offer a competitive PTO package that includes vacation time, sick time, 7 observed federal holidays, 3 floating holidays, and additional time off each year for volunteer efforts. Northstar is a remote-first organization! We offer a fully remote working environment with virtual culture and teambuilding events to create and maintain a sense of belonging, connection, and inclusivity between our team members. We also take great pride in our coaching culture! Northstar fosters professional development for employees within their roles and works to create opportunities for promotion to cultivate meaningful growth for Northstar employees.