Commercial Transactions Mgr, SCFM

Real Estate Contract Coordination

• Coordinate the end-to-end execution of real estate transactions including Letters of Intent (LOIs), leases, subleases, licenses, amendments, and surrenders
• Liaise with internal stakeholders (Legal, Finance, Real Estate, Operations) and external teams (landlords, agents, legal counsel) to progress transactions to execution
• Track and manage lease milestones including rent reviews, break options, expiry dates, and renewal deadlines
• Ensure all real estate documentation is accurate, complete, and filed appropriately
• Support due diligence activities for new site acquisitions and disposals

Drafting Work Orders & Documentation

• Draft, review, and issue Work Orders under Master Service Agreements, ensuring scope, deliverables, timelines, and commercial terms are clearly defined
• Prepare and maintain supporting contract documentation including Exhibits, Schedules, Statements of Work (SOWs), and service specifications
• Draft Invoice, Billing, and Procedures documentation to support Work Order execution
• Ensure all drafted documents align with the parent agreement terms and SCFM standards
• Care for version control and document management across all contract documentation
• Create and maintain standardised templates for Work Orders and supporting documents to drive consistency across regions
• Lead negotiations for SCFM team on contractual documents required for facility retrofits and new build projects

Financial Business Case Preparation

• Prepare and develop financial business cases to support contract decisions, new site acquisitions, lease renewals, and capital investment requests
• Gather and consolidate financial inputs from Finance, Operations, and Real Estate to build robust cost-benefit analyses
• Develop Total Cost of Ownership (TCO) models for lease vs. buy decisions, vendor selections, and service contract awards
• Present business cases to senior leadership and approval committees, ensuring clarity of assumptions, risks, and recommendations
• Track approved business cases against actuals and provide variance reporting where required
• Support budget planning by providing contract cost forecasts and financial projections

Contract Lifecycle Management

• Review, draft, and negotiate a variety of commercial agreements across SCFM including: Master Service Agreements (MSAs) and Work Orders, Construction and engineering design vendor contracts, Operations & Maintenance service agreements, Security service contracts, NDAs, SOWs, and general vendor agreements
• Manage contract renewals, extensions, variations, and terminations in line with business requirements
• Update and maintain standard contract forms, fallback clauses, and templates

End-to-End Approvals Management

• Own and manage the full approvals workflow for all SCFM contracts, transactions, and business cases
• Rout contracts and business cases through Contract Central and internal approval systems, securing sign-off from Legal, Procurement, Finance, Real Estate, and Business stakeholders
• Track approval status, chase approvals, and escalate delays to ensure timely execution
• Ensure compliance with Amazon’s Spend and Transaction Policy (S&TP) and delegated authority matrices
• Maintain a clear audit trail of all approvals for governance and compliance purposes

Scoping & Compliance

• Validate that scope of work within contracts aligns with operational requirements and SCFM standards
• Ensure contracts incorporate appropriate Service Level Agreements (SLAs) and Key Performance Indicators (KPIs)
• Coordinate with Legal to resolve contractual queries and ensure governance standards are met

Stakeholder Management

• Advise the SCFM team on day-to-day contractual, transactional, and financial queries
• Support negotiation strategies and commercial alignment across all SCFM regions (AMER, EMEA, APAC)
• Work cross-functionally with Legal, Finance, Procurement, Real Estate, Operations, and Security teams
• Act as the central point of coordination between internal teams and external teams to drive transactions to completion
• Act as lead for the SCFM team in the engagement with internal teams, external counterparties and appointed outside counsels

Process Improvement

• Develop and implement standardised contract, approvals, and business case processes across SCFM
• Build scalable workflows that reduce execution timelines and address known bottlenecks
• Identify opportunities to simplify and optimise contracting and approvals processes globally