Commercial Roofing Office Administrator

Full-time, 100% in-office Construction Administrator role supporting commercial roofing projects from signed contract through production, invoicing, project closeout, and warranty completion.

Responsibilities

• Process commercial roofing projects from signed contract through invoicing, closeout, and warranty submission
• Create, maintain, and organize complete construction job files
• Review contracts, scope, pricing, and project documentation for missing or incomplete information
• Work directly with Commercial Sales Executives to resolve documentation or job-processing issues
• Coordinate with Production to ensure projects are ready before being released for construction
• Submit, track, and close building permits with municipalities and governing agencies
• Order roofing and construction materials and coordinate deliveries
• Communicate with suppliers and resolve material or delivery discrepancies
• Prepare customer invoices and assist with payment tracking
• Maintain accurate project records throughout the entire job lifecycle
• Communicate professionally with vendors, municipalities, property managers, customers, Sales, Production, and other internal teams
• Identify potential administrative problems or project delays early and help drive them to resolution

Requirements

• 3+ years of experience in construction administration, construction project coordination, job processing, roofing administration, or a related role
• Strong attention to detail and accuracy
• Ability to organize and manage multiple active projects at the same time
• Strong follow-through and time-management skills
• Professional written and verbal communication
• Ability to identify missing information, ask questions, and follow issues through to completion
• Comfortable working independently while being part of a collaborative team
• Ability to work full-time, in person at our Crete, IL office

Preferred Qualifications

• Previous roofing, exterior remodeling, or commercial construction experience
• Experience coordinating permits with municipalities
• Experience with construction management or job-management software
• Experience with material ordering, invoicing, billing, or construction project documentation
• Proficiency with Microsoft Office

Pay

$21.00 - $24.00 per hour, based on experience

Benefits

• Full-time employment
• Medical insurance options for eligible employees
• Dental and vision insurance
• 401(k) retirement plan with company match
• Additional company-sponsored and voluntary benefit options

Schedule

Full-time, 100% in-office at our Crete, IL location