Commercial HVAC Project Coordinator

About the role

ColdTech Refrigeration is hiring a Commercial HVAC Project Coordinator to support our field operations and project management teams in North Las Vegas, Nevada. ColdTech is a leading commercial service provider across the Intermountain West, supporting restaurants, grocery stores, convenience stores, schools, and industrial facilities. We're looking for an organized, detail-oriented professional who enjoys keeping projects organized, coordinating logistics, and supporting field teams. This is a great opportunity for someone with administrative or operations experience who wants to grow their career in the commercial HVAC industry. This is a full-time position.

Responsibilities

• Coordinate travel arrangements for field crews, including vehicles and schedules.
• Manage permits, licensing, and compliance documentation for job sites.
• Communicate with subcontractors, vendors, and customers to confirm schedules and project requirements.
• Process and track purchase orders, invoices, and job-related expenses.
• Maintain accurate project records, documentation, and crew schedules.
• Assist with payroll and per diem processing for traveling employees.
• Prepare and maintain Excel spreadsheets and reports for job costs, travel budgets, and expense tracking.
• Provide administrative support to project managers and field operations teams.
• Assist with other project coordination and administrative tasks as needed.

Requirements

• 1–2 years of administrative, operations, or office coordination experience.
• Proficiency in Microsoft Office, particularly Excel, including formulas, spreadsheets, and reporting.
• Strong organizational skills and the ability to manage multiple priorities.
• Clear written and verbal communication skills.
• Attention to detail and a commitment to maintaining accurate records.
• Ability to work effectively in a fast-paced environment while supporting multiple teams.

Qualifications

• Construction or HVAC experience is a plus.
• Experience with PDF editing, NetSuite, Paylocity, purchase orders, job costing, or construction project documentation is a plus.

Benefits

• Competitive hourly pay, depending on experience
• Weekly pay
• Company-paid medical insurance for employees
• Dental, vision, life, and short- and long-term disability insurance options
• 401(k) with a strong company match
• Up to 20 days of PTO, plus paid holidays