Commercial HVAC Estimator / Preconstruction Coordinator

About the role

The Commercial HVAC Estimator / Preconstruction Coordinator will own commercial HVAC estimating and preconstruction from bid invitation through turnover. This role offers high visibility, autonomy, direct access to ownership, and a clear path toward future estimating leadership.

Responsibilities

• Own commercial HVAC estimating and preconstruction from bid invitation through turnover
• Review plans, specifications, addenda, and bid documents
• Perform detailed takeoffs for HVAC equipment, ductwork, piping, accessories, controls, and related systems
• Develop labor budgets, production assumptions, material pricing, and equipment costs
• Acquire and evaluate vendor and subcontractor pricing
• Identify scope gaps, specification conflicts, coordination issues, and project risks
• Prepare complete, competitive, and profitable estimates
• Manage bid calendars, deadlines, and project invitations
• Prepare and submit proposals and bid packages
• Attend pre-bid meetings, site visits, and walkthroughs
• Communicate directly with General Contractors, vendors, and project stakeholders
• Follow up on bid status and awarded opportunities
• Prepare and manage submittals and shop drawings
• Prepare, submit, and track RFIs
• Identify, price, and track change orders
• Prepare and manage warranties, O&M manuals, and closeout packages
• Build and maintain relationships with General Contractors, vendors, and industry partners
• Support the continued growth and development of the commercial HVAC operation

Requirements

• Commercial HVAC or mechanical estimating experience
• Strong understanding of commercial HVAC systems and construction
• Ability to read and interpret plans, specifications, and addenda
• Hands-on takeoff experience
• Experience developing labor, material, equipment, and subcontractor pricing
• Familiarity with vendor and manufacturer pricing
• Understanding of RFIs, submittals, change orders, and project closeout
• Strong organization and attention to detail
• Strong written and verbal communication skills
• Comfort working directly with General Contractors and vendors
• Proficiency with professional estimating or takeoff software
• Ability to work independently and take ownership of the estimating process
• Ability to manage multiple bids and project deadlines simultaneously
• Ability to work onsite in Oklahoma City

Nice-to-Haves

• QuoteSoft experience
• iSqFt experience
• PlanHub experience
• BuildingConnected experience
• Mechanical Project Management experience
• Preconstruction coordination experience
• Commercial ductwork estimating experience
• Commercial piping estimating experience
• Controls estimating experience
• Sheet metal estimating experience
• Experience preparing shop drawings or submittals
• Experience helping improve estimating processes
• Experience developing relationships with local General Contractors
• Interest in future Lead Estimator or Estimating Manager responsibilities

What Our Client Offers

• Competitive base salary
• Uncapped performance-based incentive opportunity
• 100% employer-paid employee health insurance
• 401(k) program with company contribution
• Paid holidays
• Company gas card for project-related travel
• Dedicated estimating technology and resources
• Opportunity to build and improve estimating processes
• Existing commercial customer and vendor relationships
• Established commercial field operations
• Opportunity to become the primary commercial estimating resource
• Potential opportunity to help build and eventually lead an estimating team