Commercial Endorsements - Assistant

About the Role

We are looking for an assistant to support an agent in our Commercial Endorsements group in Los Angeles. Commercial Endorsements agents help our clients secure endorsement opportunities in print, on screen, in voice over, through social media campaigns, and brand partnerships. The ideal candidate has a passion for talent representation and is considering the agent path. The assistant is organized, willing to immerse themselves in the industry, and is able to communicate with clients, agents, and executives while maintaining a high level of discretion.

Responsibilities

• Manage administrative duties including handling heavy phones, calendar management, scheduling travel, booking reports, preparing expense reports, and general office management tasks
• Prepare materials for all meetings and calls in advance, and take notes on all follow-up required
• Serve as the first point of contact with clients, agents and brand executives
• Track and meticulously maintain data on client projects, and execute excellent follow-up and follow through on all tasks
• Assist with special projects, research, and compiling information as needed
• Stay up-to-date on current events within the entertainment landscape, especially as it relates to talent, social media, and brand representation

Requirements

• Minimum of 10 months of professional administrative or equivalent experience
• Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities
• Attention to detail, strong organization and problem solving skills are a must
• Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
• Strong command of the Microsoft Office suite, especially Word, PowerPoint, Excel and Teams
• Ability to anticipate needs and execute time-sensitive matters
• Team oriented and able to communicate and collaborate with employees at all levels
• Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems

Qualifications

BA/BS from an accredited University or College preferred.

Location

On-Site in Los Angeles, CA, United States.

Pay

The base hourly rate for this position is in the range of $20.00-22.00.

Benefits

This position is eligible for benefits and discretionary bonus.