Commercial Concrete Project Assistant

Reports to: General Superintendent and Project Manager. Hourly pay: $24–$25.

Responsibilities

• Maintain data privacy and employee confidentiality per Federal laws and contractual obligations.
• Complete computer-based certification trainings (base requirement).
• Schedule GC SSHO site trainings if applicable.
• Update and submit EAL and DBIDS if applicable.
• Maintain personnel files, including:
  • 90-day review notifications to management
  • Disciplinary forms
  • Vacation request forms
  • Evaluations
  • PERKS program documentation
• Time tracking:
  • Input employee time into time-tracking software if applicable.
  • Verify information provided by Foreman/Superintendent.
  • Review for inaccuracies and contact employees regarding pay discrepancies.
  • Manage per diem assignments.
  • Submit staffing agencies’ timecards (format dependent upon staffing agency).
• Take meeting notes and create reports for tracking purposes.
• Fleet maintenance, documentation, and scheduling:
  • Maintain up-to-date vehicle/equipment logs.
  • Track and file monthly vehicle checklists (provided by Foreman/Superintendent).
  • Coordinate equipment maintenance and scheduling with mechanic.
• Housing (if applicable): Find and set up affordable housing for crews.
• Assist in project closeout documents.
• Use project management and scheduling software consistently and accurately.
• Promote safe and productive practices to ensure high-quality product delivery.
• Represent Innovative Concrete, LLC professionally to clients and build trusting relationships.
• Maintain high-quality workmanship that meets or exceeds company standards.

Requirements

• Honest with excellent written and verbal communication skills.
• Strong analytical, critical thinking, and problem-solving skills.
• Strong attention to detail.
• Proficient with Microsoft Office (Word, Excel, Email), video conferencing; Bluebeam and Procore are a plus.
• Leadership qualities and self-motivation.
• Strong sense of urgency.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Demonstrated knowledge of payroll processes and US labor laws.
• Service-oriented with strong communication, interpersonal, and research skills.
• Proficient with Adobe Pro & Bluebeam.
• English/Spanish bilingual skills (preferred).
• Ability to pass a Federal background check to gain access to military bases if needed.
• Must display exemplary professionalism in interactions with others.
• Willing and able to work in adverse weather conditions while maintaining a positive attitude.
• Technology-savvy with the ability to learn and integrate new software into workflow.
• Must be able to pass a drug screening.
• Must possess a valid driver’s license and qualify to drive under company vehicle policy.

Benefits

• Paid holidays.
• Employee Perks Program.
• Health insurance from a leading provider.
• Life Insurance Policy: $50k for employees, $25k for significant other, and $10k for children.
• Simple, straightforward, and affordable dental insurance.
• Vision insurance with one of the largest networks and significant savings and discounts.
• Aflac Supplemental Insurance: Offers a variety of supplemental plans such as short-term disability.
• Simple IRA through American Funds: Innovative Concrete, LLC will match up to 3%.
• Access to an employee assistance program covering marital and relationship counseling, stress, anxiety, depression, grief, substance abuse, and more for you and your eligible dependents.