Columbus - Administrative Professional 3 - PN: 20068101

Agency Overview

With roughly 1,500 employees in seven offices across Ohio, the Bureau of Workers’ Compensation (BWC) is the state agency that cares for Ohio workers by promoting a culture of safety at work and at home and ensuring quality medical and pharmacy care is provided to injured workers. For Ohio employers, BWC provides insurance policies to cover workplace injuries and safety and wellness services to prevent injuries.

Responsibilities

• Provides comprehensive administrative support to the Director of Safety Grants & Rebates, handling non‑routine tasks across the Safety Grant Programs, WSIC, and Safety Council Program.
• Coordinates section workflows by organizing program tasks, routing assignments, tracking deadlines and documentation, and aligning workstreams to keep projects and deliverables on schedule.
• Interprets and applies BWC policies to resolve administrative matters while preparing, editing, and reviewing correspondence, reports, presentations, and meeting materials for accuracy and consistency.
• Facilitates communication and information flow between the Director and internal/external stakeholders, relaying decisions, tracking commitments, and providing timely updates.
• Coordinates calendars for the director and the section, meetings, and section logistics, preparing agendas and materials, recording notes, following up on resulting action items and maintaining organized section documentation.

Minimum Qualifications

• 30 months of experience or training in a secretarial/administrative professional field, or completion of associate‑level coursework in secretarial science or business office applications from an accredited career school or community college.
• 12 months of experience in a secretarial/administrative professional field, or 12 months of experience as an Administrative Professional 2 (position code 16872), or an equivalent combination of education and experience.

Job Skills

Knowledge of:

• English grammar & composition
• Basic arithmetic (addition, subtraction, multiplication, division)
• Records management and business communications
• Administrative practices & procedures, general office practices, agency‑specific office practices
• Budgeting, government structure & process
• BWC and Office of Safety Services organizational structure, policies & procedures
• Safety Grants & Rebates Section programs and related administrative processes

Skill in:

• Keyboarding
• Microsoft Office applications and other business office software
• Preparation & formatting of correspondence, reports, spreadsheets, and presentations
• Operation of personal computers and standard office equipment
• Applicable BWC administrative and program systems

Ability to:

• Deal with problems involving several variables within a familiar context
• Apply principles to solve practical problems
• Interpret written and oral instructions
• Independently organize and prioritize multiple assignments
• Maintain confidentiality
• Track deadlines and follow‑up actions
• Compile and summarize information
• Prepare business correspondence
• Coordinate meetings and schedules
• Assess questions and provide appropriate information or referral
• Communicate effectively with management, staff, and external stakeholders

Compensation

$26.54 – $34.53 per hour

Schedule

Full‑time, 40 hours per week. Core hours of operation are Monday‑Friday, 8:00 am – 5:00 pm. Flex‑time schedules allow a start as early as 7:00 am or as late as 8:30 am, subject to operational need and supervisor approval.

Work Location

William Green Building, Columbus, Ohio (Franklin County)