College of Arts & Sciences Dean's Office Senior Office Associate

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Independently interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations.
• Provide guidance on policy and procedure to students, faculty, and staff.
• Perform complex problem resolution, serving as a resource for College of Arts & Sciences staff, faculty, and students.
• Aid with, and lead, event planning activities for college events, including several large events, as well as recurring smaller events.
• Perform accounting duties to include procurement card reconciling, purchase order submission and payment, reimbursement submission, invoice submission, interdepartmental transfer processing, and oversight of the payment of monthly bills.
• Support College committees, providing research to compile, develop, analyze and integrate data.
• Create and/or maintain complex records systems and/or databases, including management of Arts & Sciences Course Action Proposals and student documents.
• Cook information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation.
• Ensure compliance with policies and procedures.
• Manage office annual calendar, including tracking and sending annual awards, correspondence, and related announcements.
• Along with other staff, serve as the main office contact to include answering phone calls, responding to emails, scheduling appointments, and assisting with walk-in visitors.
• Supervise work-study students and assist with the management of responsibilities of the Office Associate.

COMPETENCIES

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS

• Education: Associate’s degree or an equivalent combination of education and experience
• Experience: 1 year progressively responsible work-related experience

DESIRED QUALIFICATIONS

• Experience with purchasing, procurement cards, and/or purchase orders
• Experience with electronic record keeping and reporting
• Experience in higher education, government, or non-profit organization
• Event planning experience
• Excellent written and verbal communication skills