Collections/Archives Associate - Part Time

We need to output HTML fragment with sections: headings using

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We need to extract content: The posting includes Required Qualifications (as Evidenced By An Attached Resume) with bullet-like statements: Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor’s degree, four (4) years of full time related experience or a combination of higher education course work and work experience totaling four (4) full-time years may be considered. Ability to perform physical tasks, including lifting up to 30 pounds, pushing loaded book trucks, climbing ladders, and standing or walking for extended periods. Preferred Qualifications: Experience in archives, special collections, libraries, museums, or similar settings. Experience with archival storage and preservation practices. Experience with collection inventories, and rehousing of materials. Experience preparing archival, rare book, or special collections materials for exhibitions and displays. Demonstrated ability to safely handle rare or fragile materials. Brief Description Of Duties: The Collections/Archives Associate provides collections care and management support for rare books, manuscripts, archival materials, and general library collections. Responsibilities include retrieving, transporting, shelving, refiling, rehousing, labeling, and maintaining collections; monitoring and reporting physical, environmental, and security concerns; assisting with basic preservation activities, inventories, space management, environmental monitoring, and disaster response; and coordinating and overseeing departmental student staff. Strong organizational skills and attention to detail. Ability to work independently and collaboratively in a service-oriented environment. Then there are sub-sections: Collections Care, Handling & Management (list), Preservation Activities (list), Collections Inventory, Storage & Space Management (list), Environmental Monitoring & Emergency Preparedness (list), Student Staff Coordination & Operational Support (list), Exhibitions, Research, Instruction & Digitization Support (list), Other duties or projects as assigned as appropriate to rank and departmental mission. Special Notes: This is a part-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. For this position, we are unable to sponsor candidates for work visas. Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA . In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here . Visit our WHY WORK HERE page to learn about the total rewards we offer. Official Job Title Instructional Support Associate Job Field Administrative & Professional (non-Clinical) Primary Location US-NY-Stony Brook Department/Hiring Area Libraries Schedule Part-time Posting Start Date Sep 28, 2026 Posting End Date Oct 28, 2026, 10:59:00 PM Salary $26,500 @ .48 FTE Appointment Type Temporary Salary Grade SL2 We need to remove boilerplate: EEO, accommodation, crime stats, WHY WORK HERE, etc. Also remove application instructions (Resume/CV and cover letter should be included with the online application). Remove navigation/cookie etc. We need to preserve substantive info: qualifications, duties, responsibilities, schedule, pay, etc. We need to decide sections: Could have "About the role" (maybe brief description), "Responsibilities" (list of duties), "Requirements" (maybe required qualifications), "Qualifications" (preferred), "Skills" (maybe organizational skills, attention to detail, ability to work independently/collaboratively), "Pay" (salary), "Schedule" (part-time), "Benefits" (maybe not given; we should not create if not present). The posting mentions FLSA Non Exempt, essential position, etc. Not benefits. So we omit Benefits. We need to avoid placeholder like "commensurate with experience". Not present. We need to use

for each section heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to not repeat job title as heading. The page already shows it, so we don't add a heading for "Instructional Support Associate". Also do not put Job ID/requisition numbers as headings. We need to output only HTML fragment, no /, no markdown fences. Let's craft sections: - About the role: could be the Brief Description Of Duties paragraph (first paragraph). That is prose. - Responsibilities: could be the list of duties enumerated after "Responsibilities include ..." plus the sub-sections maybe. But we need to avoid duplication. Could combine all duty lists into a single responsibilities section with

  • . However we need to preserve all substantive info; we can break into subheadings? The instruction says use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid additional headings beyond those examples? It says use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect only those headings. So we should map content to those headings. Thus we need to decide which content goes where. About the role: brief description of the role (the first paragraph under Brief Description Of Duties). Could also include the overall purpose. Responsibilities: list of duties (the responsibilities list and sub-sections). Could combine all bullet-like items. Requirements: maybe required qualifications (the Required Qualifications block). Could also include ability to perform physical tasks. Qualifications: preferred qualifications. Skills: maybe strong organizational skills, attention to detail, ability to work independently and collaboratively. Pay: salary $26,500 @ .48 FTE. Schedule: part-time appointment. We should not include Benefits as no specific benefits mentioned. We need to ensure we don't include filler like "commensurate with experience". Not present. Now we need to extract lists. Let's parse Required Qualifications: - Bachelor’s degree (foreign equivalent or higher). - In lieu of a Bachelor’s degree, four (4) years of full time related experience or a combination of higher education course work and work experience totaling four (4) full-time years may be considered. - Ability to perform physical tasks, including lifting up to 30 pounds, pushing loaded book trucks, climbing ladders, and standing or walking for extended periods. We'll put each as

    . Preferred Qualifications: - Experience in archives, special collections, libraries, museums, or similar settings. - Experience with archival storage and preservation practices. - Experience with collection inventories, and rehousing of materials. - Experience preparing archival, rare book, or special collections materials for exhibitions and displays. - Demonstrated ability to safely handle rare or fragile materials. Skills: - Strong organizational skills and attention to detail. - Ability to work independently and collaboratively in a service-oriented environment. Now Responsibilities: we need to gather all duty statements. From Brief Description Of Duties: "The Collections/Archives Associate provides collections care and management support for rare books, manuscripts, archival materials, and general library collections. Responsibilities include retrieving, transporting, shelving, refiling, rehousing, labeling, and maintaining collections; monitoring and reporting physical, environmental, and security concerns; assisting with basic preservation activities, inventories, space management, environmental monitoring, and disaster response; and coordinating and overseeing departmental student staff. Strong organizational skills and attention to detail. Ability to work independently and collaboratively in a service-oriented environment." But we already used organizational skills etc in Skills; we might still keep them in responsibilities? Might duplicate. Better to keep skills separate; responsibilities list the action items. Then sub-sections: Collections Care, Handling & Management: Retrieval, transport, shelving/refiling, safe handling, rehousing, labeling, collection maintenance, and secure movement of rare books, manuscripts, archives, and general collections. Preservation Activities: Cleaning, rehousing, encapsulation, stabilization, monitoring physical condition, identifying preservation concerns, and maintaining preservation supplies. Collections Inventory, Storage & Space Management: Collection inventories, shelf maintenance, organization of storage areas, space management projects, and related collection moves. Environmental Monitoring & Emergency Preparedness: Supporting environmental monitoring and disaster response activities and reporting environmental or security concerns. Student Staff Coordination & Operational Support: Assisting with coordination and oversight of departmental student staff and supporting routine preservation/collections operations. Exhibitions, Research, Instruction & Digitization Support: Preparing, retrieving, and safely moving materials needed for exhibitions, research, instruction, digitization, and other departmental requests. Other duties or projects as assigned as appropriate to rank and departmental mission. We can combine all these into a single responsibilities list, but we might lose some grouping. However it's okay as long as we preserve all items. We'll create a

    with each distinct duty item. Let's list them: - Retrieving, transporting, shelving, refiling, rehousing, labeling, and maintaining collections - Monitoring and reporting physical, environmental, and security concerns - Assisting with basic preservation activities - Assisting with inventories - Assisting with space management - Assisting with environmental monitoring - Assisting with disaster response - Coordinating and overseeing departmental student staff - Retrieval, transport, shelving/refiling, safe handling, rehousing, labeling, collection maintenance, and secure movement of rare books, manuscripts, archives, and general collections - Cleaning, rehousing, encapsulation, stabilization, monitoring physical condition, identifying preservation concerns, and maintaining preservation supplies - Collection inventories, shelf maintenance, organization of storage areas, space management projects, and related collection moves - Supporting environmental monitoring and disaster response activities and reporting environmental or security concerns - Assisting with coordination and oversight of departmental student staff and supporting routine preservation/collections operations - Preparing, retrieving, and safely moving materials needed for exhibitions, research, instruction, digitization, and other departmental requests - Other duties or projects as assigned as appropriate to rank and departmental mission Note some duplication: "Assisting with basic preservation activities" appears also in Preservation Activities list; but we can keep as separate items; it's okay. We might want to avoid too granular duplication but it's fine. Now About the role: we can use the first sentence: "The Collections/Archives Associate provides collections care and management support for rare books, manuscripts, archival materials, and general library collections." That's prose. Now Pay: "$26,500 @ .48 FTE". Also maybe mention appointment type Temporary? Could include in Pay or Schedule? The posting includes Appointment Type Temporary. Could be part of Pay or maybe a separate section? Not in list of headings. Could incorporate into Pay paragraph: "$26,500 @ .48 FTE (Temporary appointment)". Or we could add a separate section for Appointment Type but not required. We'll include in Pay. Schedule: "Part-time". Also maybe mention FLSA Non Exempt, essential position. Could include in Schedule or a note. We'll put in Schedule: "Part-time appointment; FLSA Non Exempt; essential position (may be required to report to work during emergencies)." Now we need to ensure we don't include boilerplate like EEO,