CMMS Planner/Scheduler

About the Role

This Maintenance Planner/Scheduler role supports the JLL Asset Management journey towards a World Class Maintenance organization. This industry standard role provides more efficient means of managing facilities maintenance and associated maintenance labor, freeing hours for additional business priorities. Planning & scheduling for all maintenance and operations encompassed in the CMMS tool are to be conducted using current CMMS system application and standardized business processes.

Responsibilities

• Balances maintenance workload distribution with available labor resources to optimize inventory management
• Ensures compliance with all client CMMS standards and specifications to maintain database integrity and standardization
• Oversees MRO parts ordering process for assigned teams and implements PM Auto ordering where feasible
• Generates all asset-related purchase requisitions
• Maintains comprehensive tracking of asset information, spare parts, documentation, and booked labor
• Collaborates with operations teams to gather data and refine maintenance programs
• Conducts periodic data audits to verify maintenance records meet CMMS and business process requirements
• Coordinates with facilities technicians and management on work execution, schedule modifications, and staffing availability
• Drives continuous improvement in work planning and scheduling by analyzing maintenance metrics, work order flow patterns, and project requirements
• Documents and submits all database record modifications through the client's CMMS change request system

Requirements

• Five (5) years of experience in facilities, requiring strict planning and scheduling protocols for operations and maintenance
• Experience in planning and scheduling the work of hourly employees using CMMS systems
• Advanced knowledge of Microsoft Office Suite (Excel, Visio, Outlook); working knowledge of Sharepoint
• Knowledge of commercial HVAC, electrical and plumbing systems and equipment
• Client service-oriented attitude
• Excellent verbal and written communication skills
• Strong organizational and prioritization skills
• Advanced computer skills

Qualifications

• Bachelor's Degree in an engineering or management (preferred)
• Experience with SQL or Oracle (preferred)
• Experience with report writing or generating software (preferred)