Clinical Trials Manager (Oncology)

SUMMARY/JOB PURPOSE

The Clinical Trials Manager (CTM), Clinical Operations, coordinates the activities associated with the evaluation, initiation, and management of solid tumor oncology clinical trials. This position is responsible for overseeing the execution of clinical trials, collaborating with cross-functional teams, performing oversight activities of Contract Research Organizations (CROs), and providing operational support to the Study Delivery Lead (SDL). This position is located at Exelixis beautiful headquarters overlooking the bay in Alameda, CA. Full relocation provided.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manages clinical trials, including those conducted through Contract Research Organizations (CROs)
• May participate in developing and recommending operational strategies for clinical trials in collaboration with cross-functional teams
• Responsible for at least one geographical region and manages/oversees one to three external vendors within a specific scope (e.g., Lab)
• Engages with CROs, vendors and sites for ongoing trial execution, including relationship management and quality / performance oversight
• Provides CRO oversight on activities related to site start-up and maintenance, including reviewing trip reports, protocol deviations, data review, etc.
• Attends and contributes to internal Study Delivery Team (SDT) meetings, including contribution to agenda preparation
• Captures and coordinates the preparation, conduct, and presentations at Investigator Meetings
• Affords assistance with study protocol development, reviewing of informed consent forms, case report forms, monitoring plans, and other study materials
• Maintains regular contact with relevant departments (e.g., Regulatory Affairs, Drug Safety, Clinical Supplies, Data Management, etc.)
• Provides oversight to CRO to ensure site adherence to protocol and Good Clinical Practice (GCP) guidelines
• Proactively identifies and communicates study issues, provides risk mitigation strategies, and escalates issues as needed
• Supports and oversees the development of study plans and documents (e.g., VOP, Data Review Plan, Safety Management Plan, Pharmacy Manual, IRT specifications, User Manuals)
• Coordinates the design, format, and content of study guides and subject instructions
• May participate in strategic governance discussions as required (e.g., SAB, BOD, DT, TAT, DSC, DOC)
• May support / be responsible for site and vendor invoice reviews
• Reviews and provides oversight of study trackers and metrics
• Coordinates the design, format, and content of study guides and subject instructions
• May be responsible for department strategic initiatives or process improvements
• Serves as a mentor and provides training to Sr. Clinical Trial Specialists (CTS)

SUPERVISORY RESPONSIBILITIES

None

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS

• BA/BA/BSN in biological sciences or related field and a minimum of 7 years of related experience; or, MS/MA/MSN in biological sciences or related field and a minimum of 5 years of related experience; or, PhD/PharmD in biological sciences or related field and zero or more years of related experience; or, Equivalent combination of education and experience.
• Experience in either starting a study up, maintenance phase, or study close-out
• Experience with development of prospective site-selection criteria
• Protocol development experience
• Maintain a working knowledge of and ensure compliance with applicable ICH-GCP Guidelines, local regulatory requirements, SOPs, and study-specific procedures
• Familiar with advanced concepts of clinical research
• Ability to deal with time demands, incomplete information or unexpected events
• Experience in interactions with outside vendors, e.g., CROs and contract labs
• Experience with reviewing adequacy of site-proposed ICs for compliance with relevant regulations
• Demonstrated ability to write and present clearly using on scientific and clinical issues terminology
• Strong organizational and planning skills
• Strong interpersonal skills and communication skills (both written and oral)
• Ability to work effectively in a team/matrix environment
• Understand technical, scientific, and medical information
• Demonstrated success in problem-solving