Clinical Trials Budget Specialist II - Office of Research

Primary Responsibilities

• Develop clinical trial budgets, including review of protocols and relevant documents to ensure that appropriate costs and allocation of institutional resources are fully captured in the budget.
• Work in collaboration with ancillary teams, departments, investigators, research staff, supporting administration, and sponsors/funding agencies to create complete, comprehensive, accurate and timely budgets.
• Ensure appropriate research rates are applied to study budgets.
• Independently develop, negotiate, and finalize budgets of moderate complexity with sponsors, academic sites, and other extramural funding sources to reach an agreement on budget and payment terms.
• Submit and maintain the budget and other financial information into OnCore Clinical Trial Management System (CTMS) to maintain proper reimbursement and revenue integrity.
• Perform pre-award quality assurance to verify completion of required elements prior to Medicare Coverage Analysis.
• Communicate and meet with stakeholders to facilitate ongoing budget discussions and provide updates to relevant parties.
• Use advancing knowledge to develop and disseminate clinical research education as needed in accordance with federal regulations, institutional policies, and specific protocol requirements.
• Provide recommendations and direction to clinical research teams to ensure budgetary compliance throughout all phases of the Clinical Trial Financials Lifecycle.
• Develop and support the formulation of program policies, procedures, and resources to establish and enhance clinical trial financials workflows.
• Provide excellent customer service while maintaining accurate results in a fast-paced, deadline-driven team environment.
• Engage in special projects and ad hoc duties as a member of the administrative team.

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Bachelor’s degree
• Minimum Required Experience: 4 years
• Preferred Experience: Experience with clinical research preferred

Physical Requirements

• Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids.
• Work is performed in an environmentally controlled environment.
• Sensory Acuity Ability to detect and translate speech or other communication required.

Knowledge – Skills – Abilities

• Fundamental knowledge of clinical trials, including budget development and financial management is expected.
• Knowledge of research billing compliance, coverage analysis, institutional and departmental policies and procedures preferred.
• Data utilization, complex problem solving, critical thinking and resource management skills are necessary.
• Proficiency using Microsoft Excel is required.
• Experience with OnCore CTMS preferred.
• Excellent oral and written communication skills are essential.