Clinical Trial Associate I

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

About the role

This position works out of our Madison, WI location in the Cancer Diagnostics division. You will assist in the execution of clinical trials by providing quality administrative and project management support. You will coordinate with all members of the Clinical Affairs team and internal and external stakeholders to successfully execute the clinical study plans of the company.

Responsibilities

• Collect essential documents and review for completeness and compliance with Standard Operating Procedures, the protocols, and appropriate regulations; review Trial Master File (TMF) inventory for missing and expiring documents.
• Interact with clinical study sites to support study start-up, execution, and close-out activities.
• Create and maintain study related trackers, including but not limited to, enrollment, study supplies, receipt of samples, and site information.
• Coordinate the ordering, tracking, and accountability of clinical supplies, including investigational product materials, equipment, and special-order items as requested.
• Review for completeness and route legal documents for execution. File all versions in document management database.
• Draft study documents (study trackers, templates, presentations, etc.) as requested.
• Support case report form (CRF) development, participate in user acceptance testing (UAT) for electronic data systems and review related data management documents, as applicable.
• Represent Exact Sciences as a customer advocate/liaison both internally and externally.
• Coordinate study start-up, execution, and close-out activities, or Investigator Meetings, as requested.
• Complete assigned tasks to support study timelines and metrics with minimal ongoing direction.
• Identify and report problems, investigate alternatives, and make recommendations for resolution and process improvements.
• Organize cross-functional project meetings. Distribute agendas, take and distribute meeting minutes. Provide follow-up support and data collection for Research and Development teams to advance project objectives.
• Initiate purchase requests, liaise with Accounts Payable and vendors as needed. Provide support to Clinical Trial Manager for clinical study budget review, tracking, and maintenance.
• Work both independently and collaboratively as part of the clinical study team to meet study objectives and timelines.
• Author and provide input to Clinical Affairs business processes.
• Maintain a working understanding of current SOPs, work instructions, applicable regulations, and guidance documents, such as FDA Code of Federal Regulations (CFR) and International Council on Harmonisation (ICH), Guideline for Good Clinical Practices (GCP).
• Maintain applicable clinical study data in Clinical Trial Management System.
• Organize, present, and convey problems or issues.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company’s Quality Management System policies and procedures.
• Maintain regular and reliable attendance.
• Act with an inclusion mindset and model these behaviors for the organization.

Requirements

• Bachelor’s degree in the life sciences or related field; or Associates degree in the life sciences or related field and 2 years of relevant experience in lieu of Bachelor’s degree.
• General knowledge of applicable clinical research principles and requirements, including GCP and ICH guidelines.
• Proficient in using basic software applications including Microsoft Office (Word, Excel, Email – preferably Outlook) and various search engines for conducting Internet searches.
• Demonstrated ability to perform the essential duties of the position with or without accommodation.
• Authorization to work in the United States without sponsorship.
• Ability to work designated schedule.
• Ability to work nights and/or weekends.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability to travel 5% of working time away from work location, may include overnight/weekend travel.

Preferred Qualifications

• 1+ year of experience in a clinical research setting (Clinical Trial Assistant, Study Coordinator, or similar).
• Experience in a healthcare, clinical, or science related field.

Skills

• Strong verbal and written communication skills.
• Effective presentation skills.
• Ability to interface and work effectively within team and department with changing priorities.
• Ability to frequently and accurately communicate with co-workers, customers, and vendors, via the telephone or by email.
• Ability to exercise judgment and determine appropriate action to a variety of problems of varying complexity.
• Ability to manage multiple deadlines.
• Analytical, problem solving and decision-making skills.
• Excellent attention to detail and organizational skills.

Benefits

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year for qualifying employees.
• Excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit – an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• Recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

Pay

The base pay for this position is $50,700.00 – $101,300.00. In specific locations, the pay range may vary from the range posted.