Clinical Training Program Coordinator Limited Duration

Salary: $20.98 - $31.63 per hour, full-time (1.0 FTE).

About the Department

The Ballmer Institute for Children's Behavioral Health at the University of Oregon aims to expand equitable access to behavioral health support for children and families by training behavioral health providers, advancing research, and strengthening community capacity. Our vision is to ensure that all children have the support they need to thrive. The Institute has launched the nation’s first undergraduate program in child behavioral health, creating a credentialed bachelor’s-level behavioral health profession grounded in evidence-based practices to expand access to care. This groundbreaking institute was made possible by an extraordinary gift from Connie and Steve Ballmer, co-founders of Ballmer Group Philanthropy, and is located on the UO Portland campus.

About the Role

The Clinical Training Program Coordinator provides comprehensive administrative and operational management for the Institute's clinical training, field placement, and professional learning programs. Working with a high degree of independence, this position assists program leadership in the ongoing administration, coordination, monitoring, and evaluation of clinical training operations. The role involves managing field placement partnerships and agreements, administering student field clearance and compliance processes, coordinating professional learning and continuing education activities, overseeing external clinic operations, and supporting program planning and implementation.

The position establishes and maintains procedures, systems, and controls to support program operations; ensures compliance with university policies, accreditation standards, contractual obligations, and site-specific requirements; researches and applies policies to resolve non-routine issues; and evaluates operational information to identify needs and improve processes. The coordinator serves as a primary liaison among students, faculty, supervisors, community partners, clinic providers, and external agencies, providing guidance, responding to inquiries, and facilitating effective program delivery. Additional responsibilities include coordinating administrative projects and events, managing program communications and documentation, supporting operational planning, monitoring timelines, and developing reports and recommendations to advance clinical training goals.

This position reports directly to the Senior Director and Chief of Staff and works closely with faculty leadership, including the Department Head and Director of Clinical Training.

Responsibilities

• Manage field placement partnerships and agreements.
• Administer student field clearance and compliance processes, including background checks, immunization requirements, required trainings, and confidential records management.
• Coordinate professional learning and continuing education activities.
• Oversee external clinic operations and support program planning and implementation.
• Establish and maintain procedures, systems, and controls to support program operations.
• Monitor activities for compliance with university policies, accreditation standards, contractual obligations, and site-specific requirements.
• Research, interpret, and apply policies and procedures to resolve non-routine issues.
• Evaluate operational information to identify needs, improve processes, and support program objectives.
• Serve as a primary liaison among students, faculty, supervisors, community partners, clinic providers, and external agencies, providing guidance and coordinating communications.
• Coordinate administrative projects and events, manage program communications and documentation, and support operational planning and decision-making.
• Monitor timelines and program requirements, and develop reports, materials, and recommendations to advance short- and long-range clinical training goals.

Requirements

• Three years of office experience, including two years at full performance level with experience generating documents.
• Lead work responsibility or coordination of office procedures.

Skills

• Effective communication skills.
• Strong customer service skills.
• Attention to detail and ability to gather and accurately analyze information and documentation.
• Ability to work collaboratively and maintain positive working relationships.
• Ability to multi-task around shifting priorities and high work volumes.
• Commitment to maintaining confidentiality and discretion.
• Commitment to equity and inclusion in the workplace.

Preferred Qualifications

• Bachelor's degree from an accredited institution.
• Experience administering clinical training, field education, practicum, or internship placement programs in a higher education or healthcare environment.
• Experience managing student clearance and compliance processes, including background checks, immunization requirements, required trainings, and confidential records management.
• Experience coordinating continuing education, professional development, licensure, certification, or credentialing activities.
• Knowledge of behavioral health systems, clinical training requirements, supervision practices, and applicable accreditation, regulatory, and privacy standards.

Benefits

The University of Oregon offers a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit the university’s benefits website.