Clinical Scheduler

About the role

Assist with the planning and preparation of clinical schedules to ensure the effective delivery of clinical studies and volunteer safety at all times. Comply with and adhere to GCP guidelines and regulations. Ensure subject safety at all times.

Responsibilities

• Plan, prepare, and manage the clinical schedule to ensure effective delivery of clinical studies.
• Liaise with relevant departments (e.g., screening, data, lab, medical, and project management) to ensure the schedule is accurate and demand levels are met.
• Create and communicate schedules to staff and relevant departments with clarity of working times and arrangements.
• Utilize cross-trained staff effectively.
• Manage last-minute or unexpected amendments to scheduled assignments to prevent impact on study delivery or volunteer safety.
• Identify improvements to the scheduling process to enhance efficiency.
• Support strategic projects requiring staffing analysis and schedule input to drive company growth.
• Undertake additional duties to contribute to the effective management of clinical schedules.
• Liaise with study leads (e.g., clinical, lab) to ensure adequate study-related supplies are available in time for study start.
• Ensure sufficient coverage for volunteer registration areas at inpatient facilities, including admissions, outpatient visits, and weekend activities.

Job Demands

• Very high concentration of work with strict and tight deadlines.
• Juggling a range of tasks/issues simultaneously.
• Working in a hazardous environment with a high requirement to follow safety procedures.
• Working outside normal working hours.
• Responding to client demands.

Requirements

• Experience in a similar role in a fast-paced environment.
• Experience in a healthcare environment is preferable.
• Excellent analytical skills and high levels of attention to detail.
• Ability to manipulate spreadsheets and databases to a high level.
• Excellent organizational skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills.
• Ability to respond quickly to business demands and react to changing circumstances.
• Must be aged 18 years or over and not debarred by the FDA.