Clinical Research Financial Coordinator I (Remote) - Medical Oncology

Location: Remote, US | Scheduled Hours: 40

About the Role

Coordinates clinical trials budget and billing programs. Reviews clinical trial protocols to determine the cost of executing the protocol. Using established parameters, negotiates budgets with vendors. Coordinates with numerous departments to establish study-specific support plans and to determine costs. Serves as the single point of contact to facilitate data sharing between the University and Hospital billing matrix, a process for determining standard of care vs. research-funded patient billing. Sets up billing plans for each study and guides the billing/budget assistant in their work.

Responsibilities

• Performs a thorough review of new protocols, protocol amendments, and Investigator-initiated concept studies to identify study-related procedures and services, then organizes them into a schema to create a budget for billing.
• In collaboration with the study team leads and PI, identifies and differentiates between Standard of Care (SOC) vs. Research procedures.
• Distributes pertinent information to PI, pharmacy, nursing, lab, imaging, and other departments as required to ensure the schema accurately depicts the requirements of each contributor.
• Utilizing internal costs, historical study metrics, and the sponsor’s budgetary proposal, prepares a budget to be sent to the sponsor to begin negotiations.
• Maintains regular contact with the sponsor to finalize the budget and facilitates inclusion of the budget into the formal Clinical Trial Agreement through regular contact with staff in the University contracts office for clinical trials.
• Coordinates with research regulatory staff to ensure each study’s consent form correctly identifies which procedures are paid for by the study and which procedures will be billed to insurance (SOC vs. Research).
• Conducts a line-by-line review of all final Clinical Trial Agreements to ensure final contracts accurately reflect the budget terms agreed upon.
• Prepares an individual study plan to assist the study coordinators in completing study procedures and to ensure that supporting departments’ charges for study services are appropriately captured and billed to the study.
• Coordinates with the financial billing contact for each study to ensure that billing and collection activities are in accordance with the established budget.
• Provides the University and Hospital research billing compliance office with each study’s billing plan based on the final budget approved and the fully executed contract.
• Works with these offices to provide clarification, corrections, and updates to the billing plan through the life of the study.
• Serves as the Point of Contact to troubleshoot compliance problems and questions.

Working Conditions

• Normal office environment.
• Typically sitting at a desk or table.
• Repetitive wrist, hand, or finger movement.
• Use of office equipment.

Requirements

• Bachelor’s degree or a combination of education and/or experience may substitute for minimum education.
• Five years of experience in finance or business management areas.
• Computer applications, databasing, and spreadsheet skills.

Preferred Qualifications

• Bachelor’s degree in Business.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, combining employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, access to dietitians, and more.
• Four weeks of caregiver leave to bond with a new child.
• Family care resources for childcare needs and adult care.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.

Pay

Salary Range: $49,700.00 - $82,100.00 / Annually