Clinical Research Coordinator II/III

About the role

The College of Pharmacy at UF is recruiting for a Clinical Research Coordinator II or III who will work with principal investigator(s) and other study team members from the Colleges of Pharmacy (COP) and Medicine (COM), University of Florida, as well as relevant external collaborators, to coordinate research activities for ongoing clinical studies.

Responsibilities

• Coordination of Clinical Research Study Execution, and Project Management:
  • Plan (in collaboration with study team), implement and monitor research participant’s recruitment and retention procedures
  • Obtain informed consent
  • Collect and document clinical information from multiple sources (patient, laboratories, medical records etc.)
  • Administer surveys and questionnaires as directed by protocols and standard operating procedures for assigned project(s)
  • Collect, process and transport/ship/store laboratory specimens
  • Maintain case report forms, charts, and all study documentation, ensuring the confidentiality and security of protected health information (PHI) at all times
  • Maintain and organize study participant binders, case report forms, and source documentation; routinely review study records for completeness, accuracy, and consistency, and resolve data discrepancies in collaboration with the study team.
  • Manage participant study visits and follow-up in compliance with study protocols
  • Understand medications and medical terminology related to this study
  • Generate reports on study data collection, recruitment, and retention metrics for quality control and process improvement
  • Meet project requirements in a timely and consistent manner
  • Continually monitor, evaluate, and report barriers to existing study process; collaborate with study team(s) to develop and implement solutions
• Educational, Communication, and Training:
  • Conduct outbound calls, emails, and text messages to support patient recruitment, schedule study visits, and manage follow-up communications
  • Receive and respond timely to communications from research participants and study teams
  • Effectively assess research participants’ and study teams’ needs and concerns, and request additional help when needed
  • Determine appropriate actions to be taken regarding research participant encounters and escalate as needed
  • Cook up and lead the training of new team study personnel
  • Coordinate and lead the training of new team study personnel
  • Participate in all required meetings and training sessions as necessary
  • Show courtesy and professionalism on all calls to ensure a positive experience
  • Develop and maintain relationships with clinic personnel at study recruitment sites and external study team collaborators
  • Advise patients and participants on the purpose of the study/project and the sequence of activities required by the protocols
• Regulatory Oversight:
  • Assist with the preparation of study-related documents and maintaining study files for IRB and HIPPA compliance; ensuring compliance of research studies; and, assisting with internal or external study audits
• Fiscal:
  • Collaborate with suppliers/vendors and COP fiscal team to ensure verify and process invoicing for study procedures and materials; process and track reimbursements for patients; and, help with budgeting for clinical study procedures/materials for active awards and grant applications

Qualifications

• Education: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience for Clinical Research Coordinator II
• Education: Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience for Clinical Research Coordinator III

Skills

• Team player
• Quick learner
• Highly attentive to detail
• Very organized
• Able to work in a multidisciplinary field and fast-paced environment
• Experience with using Microsoft Office, EPIC, REDCap, and phlebotomy is preferred

Benefits

• Health Insurance
• Retirement Options
• Leave

Pay

• Clinical Research Coordinator II: $55,000-$65,000
• Clinical Research Coordinator III: $65,000-$75,000

Schedule

• This is a time-limited position.

Special Instructions

To be considered, you must upload your cover letter, resume, and list of three professional references. As a part of our review for research and research support positions, we look for a full CV which includes all professional appointments/engagements, all post-secondary education, and all publications from post-secondary education and all respective dates. Please be sure to not use acronyms in your CV. This CV should include names of entities associated with any projects.