Clinical Research Coordinator Associate

Stanford University Department of Cardiothoracic Surgery, Division of Thoracic Surgery is seeking a Clinical Research Coordinator Associate to coordinate clinical studies, assist principal investigators and thoracic surgical residents with grant and manuscript preparation, and support research operations.

Responsibilities

• Serve as primary contact with research participants, sponsors, and regulatory agencies; coordinate studies from start‑up through closeout.
• Determine eligibility of and obtain consent from study participants according to protocol; assist in developing recruitment strategies.
• Coordinate collection and processing of study specimens.
• Collect and manage patient and laboratory data for clinical research projects.
• Manage research project databases, develop flow sheets and other study‑related documents, and complete case report forms.
• Ensure compliance with research protocols; review and audit case report forms for completion and accuracy against source documents.
• Prepare regulatory submissions and ensure Institutional Review Board renewals are completed.
• Assemble study kits for visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors as primary contact.
• Monitor expenditures, adherence to study budgets, and resolve billing issues in collaboration with finance or management staff.
• Interact regularly with the principal investigator to ensure patient safety and proper study conduct.
• Maintain essential documentation and record patient and research data in appropriate files per institutional and regulatory requirements.
• Participate in monitor visits and regulatory audits.

Minimum Education and Experience

Two‑year college degree and two years related work experience, or a bachelor’s degree in a related field, or an equivalent combination of education and relevant experience.

Knowledge, Skills, and Abilities

• Strong interpersonal skills.
• Proficiency with Microsoft Office.
• Knowledge of medical terminology.

Certifications & Licenses

Society of Clinical Research Associates (SOCRA) or Association of Clinical Research Professionals (ACRP) certification is preferred but not required.

Physical Requirements

Frequently stand, walk, twist, bend, stoop, squat and use fine grasping; frequently sit, reach above shoulders, perform desk‑based computer tasks, use a telephone, write by hand, and lift, carry, push, or pull objects up to 40 lb. Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork, or lift, carry, push, and pull objects over 40 lb.

Working Conditions

Occasional evening and weekend hours may be required.

Work Standards

• Demonstrates ability to work well with Stanford colleagues, clients, and external organizations.
• Promotes a culture of safety by communicating concerns, using safe behaviors, and adhering to training.
• Complies with all applicable University policies and procedures, including personnel policies and the University Administrative Guide.

Driver’s License Requirements

Must possess and maintain a valid California non‑commercial Class C driver’s license, be able to drive day or night, and comply with the California Vehicle Code and Stanford University driving requirements when conducting university business.